Prepare California

The California Governor’s Office of Emergency Services (Cal OES) is pleased to announce a first in the nation grant program focused on building community resilience amongst vulnerable individuals living in the areas of the state most susceptible to natural disasters. The Prepare California Initiative is aimed at reducing long-term risks from natural disasters, such as flooding, earthquakes, wildfires, landslides, extreme heat, and drought by investing in local capacity building and mitigation projects designed to protect communities.

Prepare California leverages funds approved in Governor Gavin Newsom’s 2021-22 State Budget and is designed to unlock federal matching funds for community mitigation projects that vulnerable communities would otherwise be unable to access. This program is intended for communities that are the most socially vulnerable and at the highest risk for future natural hazard events. The state identified communities by prioritizing California census tracts according to their estimated hazard exposures and social vulnerability.

 

We know that our vulnerable communities are disproportionately impacted when a disaster strikes. Prepare California targets funds to areas where they are needed most to improve infrastructure, mitigate disasters, and save lives.

Ryan Buras

Deputy Director of Recovery, Cal OES

Program Focus Areas

Funding under the program may go to support projects addressing concerns in one or more of the following focus areas:

  • Local Capacity Building – Actions that will improve local capacity building to mitigate and recover from natural disasters including enhancing local resilience staffing support, scoping for future mitigation projects, and community outreach.
  • Whole Community Risk Reduction – Mitigation plans and actions that integrate a whole community risk reduction approach. Activities should protect significant portions of the community by addressing entire neighborhoods, districts, or populations. 
  • Whole Community Approach – Engaging the full capacity of the private and nonprofit sectors in conjunction with the participation of local, tribal, state, territorial and federal government partners while ensuring the inclusion of children, individuals with disabilities and others with access and functional needs, those from religious, racial, and ethnically diverse backgrounds, and people with limited English proficiency.
  • Protection of Life and Property  – Actions taken to reduce or eliminate long-term risk to life and property from natural hazards and their effects such as retrofits of buildings or structures to protect them from a hazard or removal of structures from a hazard area. Includes acquisition, elevation, relocation, establishment of defensible space, and structural and non-structural retrofit.
  • Public Education and Awareness – Actions to inform citizens and elected officials about disaster preparedness or individual and community actions to mitigate natural hazards.
  • Nature-Based Solutions to Hazard Risk – Actions that minimize hazard loss by preserving, mimicking, or restoring the functions of natural systems. Includes sediment and erosion control, stream corridor restoration, watershed management, forest and vegetation management, natural coastal protection, green stormwater management, and wetland restoration and preservation.

 

Prepare CA Funding Programs

Funding under this program is intended to enhance whole community resilience and hazard mitigation capacity building at the local level:

JumpStart

Allocates $15 million in state funding dedicated to help jumpstart eligible communities in their development and implementation of resilience planning and activities.

Provides support to augment resiliency staff at the local level to develop local initiatives that directly and primarily benefit eligible socially vulnerable and high hazard risk communities. Resiliency staff should focus on mitigation planning and implementation, community education on mitigation, recovery planning, and/or future mitigation project scoping.

Match

Allocates $85 million in state funding to cover the required non-federal cost share for eligible communities and projects applying for FEMA’s Hazard Mitigation Grants Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), and Flood Mitigation Assistance (FMA).

Provides enhanced technical assistance and match funding to qualified entities applying for the FEMA Hazard Mitigation Assistance programs to develop projects and activities that directly and primarily benefit eligible socially vulnerable and high hazard risk communities and reduce risk to loss of life and property from natural disasters within the FEMA HMGP requirements.

Timeline for Funding Opportunities

September 16, 2022:  Prepare California BRIC and FMA Match HMGP NOIs due to Cal OES via the Engage Cal OES Portal
October 7, 2022: JumpStart Application due to Cal OES
December 2, 2022: Prepare California Match BRIC and FMA Subapplications due to Cal OES via the FEMA GO Portal
Early 2023: Cal OES announces Prepare California Match BRIC and FMA selections and Prepare California JumpStart awards
Summer 2023: FEMA announces BRIC and FMA projects selected for further review
Late 2023 onward: FEMA awards projects after completing programmatic and Environment and Historic Preservation (EHP) reviews

 

Submission Process

Prepare California Match

Subapplicants interested in Prepare California Match must submit their Notice of Interest (NOI) for BRIC and FMA via the Cal OES Engage Portal by September 16th. Prepare California Match subapplicants should title their NOI in the following format: “Prepare California BRIC (or FMA): Entity Name, Project Name.” NOIs submitted after this date will be considered for the next available funding opportunity.

Cal OES will review NOIs for eligibility and then invite subapplicants with eligible projects to submit full grant subapplications via FEMA GO for BRIC and FMA and via Cal OES Engage Portal for HMGP. Projects must be eligible, feasible, and cost effective per FEMA’s Hazard Mitigation Assistance Guidance. Projects must be stand-alone activities that will reduce risk as their primary benefit, but Cal OES strongly encourages the submission of projects that achieve multiple benefits.

Cal OES will review all subapplications and submit projects to FEMA in accordance with the State’s priorities. Cal OES will retain eligible subapplications that are not initially selected for submission to FEMA for future consideration when funding becomes available. FEMA will then review the submitted applications for programmatic and environmental and historic preservation (EHP) compliance prior to obligating funds. See the 2022 Prepare California Match for BRIC and FMA NOFO for further details about funding priorities and eligibility.

Prepare California Jumpstart Proposal Submission Process

Interested applicants must submit their Prepare California  Application to PrepareCAJumpStart@caloes.ca.gov with “Prepare California JumpStart” in the subject line and in the title of the proposal application. See the NOFO for further details about funding priorities and eligibility.

Prepare California JumpStart Round 2 Webinar

Eligible Subapplicants

  • Tribal Governments – Subapplicants must have a FEMA-approved tribal hazard mitigation plan in order to be eligible.
  • Local Governments/Communities/Special Districts – Subapplicants must have a FEMA-approved and adopted Local Hazard Mitigation Plan (LHMP) in order to be eligible.
  • Private non-profit Organizations – Private non-profit Organizations are not require to have a LHMP, but the County in which they are located must meet the LHMP requirement (not eligible for JumpStart, BRIC, or FMA).

Projects must benefit communities that meet the Hazard Risk and Social Vulnerability Criteria. The above entity types can seek funding under Prepare California

Best Practices for Application Submission

  1. For helpful tips, FAQs, and detailed information about how to submit your NOI, please see the NOI User Guide.
  2. For NOI submission, using Google Chrome or Microsoft Edge as your browser, click this link to access the Engage Cal OES Portal.
  3. Please see the FEMA Hazard Mitigation Assistance Guidance for full details on project eligibility and other requirements for the Prepare California Match program.
  4. All contracts and purchases must comply with relevant Federal and State procurement guidelines to be eligible for reimbursement.
      • Under Prepare California Match, pre-award costs (including the development of the subapplication) are eligible for reimbursement upon award if all procurements adhered to federal policies. This includes competitively procuring any contractor support used to develop the subapplication or plan a project. Pre-award costs are not reimbursable under Prepare California Jumpstart.
      • Contractors who assist with subapplication development will be ineligible to compete for further contracts on the same award.

 

FIGURE 3: An HMGP-funded slope stabilization project within the burn scar of the Carr Fire prevented soil erosion and runoff into water sources. These photos show a slope before and after the hydroseeding and other erosion control measures were implemented

Additional Prepare California Application, Resources, and Guidance Documents

Prepare California Jumpstart Application

Prepare California JumpStart is a competitive $15 million dollar grant program that provides Technical Assistance (TA) and State funding to eligible socially vulnerable and high hazard risk communities. Through this grant program, eligible communities can develop local initiatives that foster resilience via capacity building, mitigation and preparedness activities, community outreach/education, response and recovery planning, and/or project scoping. Each application may be up to $1 million dollars in State funds, and applicant entities may submit multiple applications for distinct activities and initiatives.

Do not start this application until you have thoroughly read these instructions. Failure to do so may result in resubmission of this form by the applicant. Cal OES requires this form be completed for all Prepare California JumpStart applications.

The Prepare California Jumpstart application is not currently available due to technical difficulties, Cal OES anticipates the application will be available early next week. Please reach out to HMA@caloes.ca.gov with any questions.

2022 Prepare California Jumpstart Webinar Presentation

FINAL Prepare California JumpStart Round Two Webinar V2This webinar presentation includes: Program Overview, Eligibility, and Application Review

 

2022 Notice of Funding Opportunity

The California Governor’s Office of Emergency Services (Cal OES) is pleased to announce the 2022 funding opportunity for Prepare California Match for the Building Infrastructure and Communities and Flood Mitigation Assistance Programs.

  1.  

Social Vulnerability & High Hazard Risk Community Criteria and Map

Cal OES conducted a statewide analysis to guide Prepare California eligibility to ensure funding is directed to the highest risk, most socially vulnerable communities. In this analysis, we consider five hazard types facing California communities: wildfires, earthquakes, floods, drought, and extreme heat. To identify communities that might benefit most from support to implement hazard mitigation projects, we 1) attempt to objectively estimate community exposures to each of these hazards across the state, and 2) link these estimates to a commonly used measure of social vulnerability, the Social Vulnerability Index (SVI) published by the Centers for Disease Control and Prevention (CDC) and data on median income.

This analysis is done at the census tract level. All census tracts with available data are ranked from lowest to highest in terms of their overall hazard exposure and social vulnerability, and then assigned a percentile rank relative to all other census tracts in the state. This ranking ranges from zero to one, where a higher rank indicates greater estimated hazard exposure or social vulnerability. For example, if a census tract has an overall hazard percentile rank of 0.75, 75% of census tracts in the state should have lower hazard exposure than that tract and 25% should have higher exposure.

Our approach to estimating hazard exposures attempts to characterize the relative likelihood of an event occurring in a particular census tract using available data. We do not attempt to estimate the population, economic, or business damages that would result from a disaster event.

Technical Assistance

Our subject matter experts are available to discuss project eligibility, benefit cost analysis, technical feasibility, EHP requirements, the application process, or other related matters.

For assistance with PrepareCA Match, please reach out to HMA@caloes.ca.gov.

For questions specific to the PrepareCA Jumpstart program, reach out to PrepareCAJumpStart@caloes.ca.gov.

First Round of Prepare California JumpStart Awards

Cal OES awarded nearly $4.5 million to six applicants through the ‘JumpStart’ portion of the Prepare California Program. Ranging from cities and counties to Tribal Governments and private non-profits situated all over the state, this funding will support local capacity building to enable investment in infrastructure improvements designed to protect people and property.

Awardee information can be found here:

Cal OES Awards First-Ever Resiliency Funding to Disaster Vulnerable Communities | Cal OES News