FEMA-4482-DR-CA California COVID-19 Pandemic

Recovery
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On March 22, 2020, the President declared the ongoing Coronavirus Disease 2019 (COVID-19) pandemic of sufficient severity and magnitude to warrant a major declaration for the State of California, pursuant to section 501 (b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121-5207). State, Territorial, Tribal, local government entities and certain private non-profit (PNP) organizations are eligible to apply for Public Assistance. 

In accordance with section 502 of the Stafford Act, eligible emergency protective measures taken to respond to the COVID-19 emergency at the direction or guidance of public health officials’ may be reimbursed under Category B of the Federal Emergency Management Agency’s (FEMA) Public Assistance program.

The California Governor's Office of Emergency Services (Cal OES) Recovery Section acts as the grantee for FEMAs Public Assistance program and is ready to assist potential applicants with applying for a Public Assistance subgrant and understanding eligibility requirements. Cal OES will present Applicant Briefings to provide an overview of the Public Assistance program process and requirements (date, time, and web location will be posted below).

The documents below provide answers to frequently asked questions, including applicant eligibility, eligibility of emergency protective measures, procurement under emergency and exigent circumstances, guidance on how to submit requests for public assistance, and application documents.

Major Declaration Event Number: FEMA-4482-DR-CA (DR-4482)
Name: California Covid-19 Pandemic
Declared Counties: All 58 of California’s Counties
Incident Period: Incident Period: January 20, 2020 and continuing

If you have questions, please contact Recovery Public Assistance at: DisasterRecovery@CalOES.ca.gov
Individuals seeking disaster assistance should refer to the Recovery Individual Assistance Division

APPLICANTS’ BRIEFING

FEMA-4482-DR-CA is the federal designation for the biological event with the incident period beginning January 20, 2020 and continuing. The briefings listed below are for all counties, cities, special districts, school districts, tribal governments, state agencies, and eligible private non-profit organizations that provided an essential social service in all 58 counties of the state of California.
Applicants’ Briefings will be held via live MS Teams webinar at the following dates and times:

​Date​Time (PST)Removed old
​​29 May, 2020​​​​​9AM - 12PM​Applicants' Briefing for Private Non-Profits
​​29 May, 2020​​​​​​​2PM - 5PMApplicants' Briefing

 
The reference materials throughout the webinars can be found at the Virtual Applicant's Briefing page: https://www.caloes.ca.gov/RecoverySite/Pages/DR-4482-Virtual-Applicants-Briefing.aspx  

These briefings will provide information on the application procedures, cost eligibility, documentation requirements, payment processing, and deadlines specific to the federal Public Assistance Program for the COVID-19 Pandemic event. Potential applicants for this event are encouraged to attend the Applicants’ Briefings.

Application
Applicants must set up a Grants Portal Account and submit the Request for Public Assistance digitally from the account.

For Private Nonprofit and Tribal Governments: In order to set up an account (or for information on how to submit from an existing account), please send the following information to DisasterRecovery@caloes.ca.gov:
 - Legal Name of Organization
 - First/last name, phone number, and email address of the person who can set up the account (this person can add other users).

For State Agencies, Counties, cities, Local public authorities, School districts, Special Districts established under State law, visit: Grants Portal Log In Page.

The deadline to submit your RPA for the FEMA-4482-DR-CA event is 30-days past the date that the incident period for this event closes; the incident period is currently open, therefore the deadline is undetermined at this time.

Please extend this invitation to any organization that may have assisted with this disaster.

There is no need to RSVP for the Applicants' Briefing you wish to attend. The presentations will be conducted in a "Listen Only" mode. Please submit questions via the Q&A chat which will be answered after the session via e-mail to all attendees. We highly encourage you to log in instead of viewing the webinar as a guest, to ensure we capture your contact information and can provide answers to the questions posed throughout the webinar. A sign-in sheet is available for attendees who are unable to log in, or would like to ensure that they receive a copy of the questions received and corresponding answers.

The Recovery Team
DisasterRecovery@CalOES.ca.gov
 

Procurement:

Local Government PA Procurement Standards for Emergency/Exigent Circumstances (Recorded presentation)

Local Government PA Procurement Standards for Emergency/Exigent Circumstances (Slide deck)

Procurements and Contracting questions should be directed to: PAProcurement@CalOES.ca.gov  

FEMA Emergency Management Institute (EMI) Independent Study Courses (IS):

Grants Portal Registration:

FEMA has added a new function to its Grants Portal website. Potential applicants, such as towns/cities, counties, special districts, UCs, CSUs, Tribal Governments, etc., (except for Private Non-Profits/Tribal Governments applying as their own Recipient) can now go directly to the Grants Portal website, create their own Organization Profiles, and submit a Request for Public Assistance (RPA) without having to first receive an Invitation from Cal OES.
Exceptions:
This is not available to Private Non-Profits; they must still contact Cal OES via DisasterRecovery@caloes.ca.gov and request an Invitation to Grants Portal.
This is not available to Tribal Governments applying as their own Recipient.
If they wish to apply as a Subrecipient through Cal OES, they can utilize this function.
This is only available for the COVID-19 event (DR-4482).

TRAINING VIDEO - FEMA PA Grants Portal – Grants Manager YouTube Channel

FEMA Grants Portal Applicant Basics: For details about how to sign in, click here.

5/18 at 8am and 11am PST.
5/19 at 11am and 4pm PST.
5/20 at 8am and 11am PST.
5/21 at 11am PST.
5/22 at 8am and 11am PST.

FEMA COVID-19 Application Overview: For details about how to sign in, click here.

5/18 at 6am and 1pm PST.
5/19 at 8am and 1pm PST.
5/20 at 6am and 1pm PST.
5/21 at 8am, 1pm, and 4pm PST.
5/22 at 6am and 1pm PST.

Any questions please contact: FEMA-Recovery-PA-Grants@fema.dhs.gov or call the Grants Manager Hotline @ 1-866-337-8448

Request for Public Assistance:

FEMA has extended the due date for submittal of the Request for Public Assistance (RPA) to 30 days after the incident period for the disaster event closes, however, Cal OES is advising organizations to submit sooner rather than later, so as not to wait until the last minute.

Coronavirus Relief Fund:

As part of the CARES Act, the US Department of the Treasury will make payments from the Coronavirus Relief Fund to States and eligible units of local government, US Territories, and Tribal Governments. 
 
For more information visit the US Department of the Treasury. Please note that this process is being handled entirely by the US Dept. of Treasury, and FEMA is not involved in the process. 

Additional information can also be found at the links below:
Census data and methodology
Eligible Units
State and Local CARES Act


Great Plates Delivered:

On April 24, 2020, Governor Gavin Newsom announced the launch of a first-in-the-nation “Great Plates Delivered” program, a meal delivery service for California’s older adults. The purpose is to help seniors and other adults at high risk from COVID-19 to stay home and stay healthy by delivering three nutritious meals a day, and to
provide essential economic stimulus to local businesses struggling to stay afloat during the COVID-19 crisis. See the COVID-19 Response website for more information.

Additional Resources:

Resources for food
Resources for housing and homelessness
Additional services, resources, and information 


​Documents

 

 

Quick Reference- Submitting an RPA from existing Grants Portal Accounthttps://www.caloes.ca.gov/RecoverySite/Documents/Quick Reference- Submitting an RPA from existing GP Account.pdfQuick Reference- Submitting an RPA from existing Grants Portal AccountHow to Submit a Request for Public Assistance (RPA) if your organization already has a Grants Portal AccountRequest for Public Assistance (RPA) due to Cal OES no later than 30 days after the incident period closes5/1/2020 5:14:45 PM
Quick Reference - Set up Grants Portal Account and Submit RPAhttps://www.caloes.ca.gov/RecoverySite/Documents/Quick Reference - Set up GP Account and Submit RPA.pdfQuick Reference - Set up Grants Portal Account and Submit RPAFor PNPs and Tribal Governments, all others see above Grants Portal Registration section.Request for Public Assistance (RPA) due to Cal OES no later than 30 days after the incident period closes5/1/2020 5:15:55 PM
Applicant Quick Guide Grants Portal Account and RPA (Mar 28 2020)https://www.caloes.ca.gov/RecoverySite/Documents/Applicant Quick Guide Grants Portal Account and RPA (Mar 28 2020).pdfApplicant Quick Guide Grants Portal Account and RPA (Mar 28 2020)For PNPs and Tribal Governments, all others see above Grants Portal Registration section.Request for Public Assistance (RPA) due to Cal OES no later than 30 days after the incident period closes4/13/2020 5:41:34 PM
Time Extension for Reimbursement Food, FEMA-DR-4482-CAhttps://www.caloes.ca.gov/RecoverySite/Documents/2020-05-14 Time Extension for Reimbursement Food, FEMA-DR-4482-CA.pdfTime Extension for Reimbursement Food, FEMA-DR-4482-CAReimbursement for Purchase and Distribution of Food5/20/2020 4:11:25 PM
COVID-19 Purchase and Distribution of Foodhttps://www.caloes.ca.gov/RecoverySite/Documents/034 FP-104-010-03 - COVID-19- Purchase and Distribution of Food.04.11.20.FINAL.pdfCOVID-19 Purchase and Distribution of FoodReimbursement for Purchase and Distribution of Food5/26/2020 4:03:55 PM
COVID-19 Streamlined Project Applicationhttps://www.caloes.ca.gov/RecoverySite/Documents/COVID-19 Streamlined Project Application.pdfCOVID-19 Streamlined Project ApplicationStreamlined Project ApplicationQuick Guides (FEMA)4/14/2020 5:09:02 PM
Applicant Quick Guide Completing and Submitting a COVID-19 Project Applicationhttps://www.caloes.ca.gov/RecoverySite/Documents/Applicant Quick Guide Completing and Submitting a COVID-19 Project Application.pdfApplicant Quick Guide Completing and Submitting a COVID-19 Project ApplicationHow to Complete and Submit a Project ApplicationQuick Guides (FEMA)4/14/2020 5:10:11 PM
Applicant Quick Guide COVID19 Process Overviewhttps://www.caloes.ca.gov/RecoverySite/Documents/Applicant Quick Guide COVID19 Process Overview.pdfApplicant Quick Guide COVID19 Process OverviewApplication Process OverviewQuick Guides (FEMA)4/14/2020 5:09:18 PM
Procurement Standards for State Agencieshttps://www.caloes.ca.gov/RecoverySite/Documents/procurement standards for state agencies under fema public assistance.pdfProcurement Standards for State AgenciesBriefing for State Agencies explaining procurement standardsProcurement3/26/2020 11:55:13 PM
Procurement Under EE Circumstances Memo_signedhttps://www.caloes.ca.gov/RecoverySite/Documents/Procurement Under EE Circumstances Memo_signed.pdfProcurement Under EE Circumstances Memo_signedFEMA Memorandum regarding Grants under Emergency or Exigent CircumstancesProcurement3/26/2020 9:16:12 PM
Procurement Standards for Local Government under FEMA Public Assistancehttps://www.caloes.ca.gov/RecoverySite/Documents/Procurement Standards for Local Government under FEMA Public Assistance.pdfProcurement Standards for Local Government under FEMA Public AssistanceProcurement Standards for Local Government under FEMA Public AssistanceProcurement5/6/2020 2:06:49 PM
Procurement During EE Circumstances Fact Sheethttps://www.caloes.ca.gov/RecoverySite/Documents/Procurement During EE Circumstances Fact Sheet.pdfProcurement During EE Circumstances Fact SheetProcurement Grants Conducted Under Exigent or Emergency CircumstancesProcurement3/26/2020 9:15:54 PM
PA_Reasonable_Cost_Evaluation_Job_Aid_508_FINAL_10-16-2018https://www.caloes.ca.gov/RecoverySite/Documents/PA_Reasonable_Cost_Evaluation_Job_Aid_508_FINAL_10-16-2018.pdfPA_Reasonable_Cost_Evaluation_Job_Aid_508_FINAL_10-16-2018FEMA's Reasonable Cost Evaluation Job AidProcurement3/27/2020 8:27:55 PM
Template Request Letter Noncongregate Sheltering to FEMA RAhttps://www.caloes.ca.gov/RecoverySite/Documents/Template Request Letter Noncongregate Sheltering to FEMA RA.docxTemplate Request Letter Noncongregate Sheltering to FEMA RANon-Congregate Sheltering Request Letter to FEMA via Cal OES (Template)Non-Congregate Sheltering4/2/2020 4:17:34 PM
Non-Congregate Sheltering Extension through 31 Mayhttps://www.caloes.ca.gov/RecoverySite/Documents/NCS Approval Letter to May 31, 2020.pdfNon-Congregate Sheltering Extension through 31 MayNon-Congregate Sheltering5/1/2020 4:35:37 PM
DR-4482 CA Non-Congregate Sheltering Request Response Letter 03272020https://www.caloes.ca.gov/RecoverySite/Documents/DR-4482 CA Non-Congregate Sheltering Request Response Letter 03272020.pdfDR-4482 CA Non-Congregate Sheltering Request Response Letter 03272020Non-Congregate Sheltering5/1/2020 5:10:13 PM
DR-4482 CA Non-Congregate Sheltering Request Local Government Response Letter 0402020https://www.caloes.ca.gov/RecoverySite/Documents/DR-4482 CA Non-Congregate Sheltering Request Local Government Response Letter 0402020.pdfDR-4482 CA Non-Congregate Sheltering Request Local Government Response Letter 0402020Non-Congregate Sheltering5/1/2020 5:10:49 PM
COVID-19 Noncongregate Shelter FAQhttps://www.caloes.ca.gov/RecoverySite/Documents/COVID-19 Noncongregate Shelter FAQ.pdfCOVID-19 Noncongregate Shelter FAQFEMA's Frequently Asked Questions on Non-Congregate ShelteringNon-Congregate Sheltering4/2/2020 5:35:53 PM
FEMA PA Webinars 2020-05-18to22 Finalhttps://www.caloes.ca.gov/RecoverySite/Documents/FEMA PA Webinars 2020-05-18to22 Final.pdfFEMA PA Webinars 2020-05-18to22 FinalFEMA Grants Portal Training5/18/2020 8:15:11 PM
COVID-19 Eligible Emergency Protective Measures - Fact Sheethttps://www.caloes.ca.gov/RecoverySite/Documents/COVID-19 Eligible Emergency Protective Measures - Fact Sheet.pdfCOVID-19 Eligible Emergency Protective Measures - Fact SheetEligible Emergency Protective Measures for COVID-19Emergency Protective Measures3/26/2020 9:15:23 PM
Public Assistance Tribal Recipients - Fact Sheethttps://www.caloes.ca.gov/RecoverySite/Documents/Public Assistance Tribal Recipients - Fact Sheet.pdfPublic Assistance Tribal Recipients - Fact SheetFact sheet for Tribal RecipientsEligibility5/1/2020 5:13:48 PM
PA Fact Sheet Emergency Medical Care for COVID-19https://www.caloes.ca.gov/RecoverySite/Documents/PA Fact Sheet Emergency Medical Care for COVID-19.pdfPA Fact Sheet Emergency Medical Care for COVID-19Emergency Medical Care EligibilityEligibility3/31/2020 5:43:41 PM
Frequently Asked Questionshttps://www.caloes.ca.gov/RecoverySite/Documents/COVID-19 Q and A (04.14.20).pdfFrequently Asked QuestionsQuestions and Answers by topicEligibility4/15/2020 5:00:04 PM
COVID-19 Pandemic - Private Nonprofit Organizations Fact Sheethttps://www.caloes.ca.gov/RecoverySite/Documents/COVID-19 Pandemic - Private Nonprofit Organizations Fact Sheet.pdfCOVID-19 Pandemic - Private Nonprofit Organizations Fact SheetPrivate Non-Profit Eligibility Fact SheetEligibility4/2/2020 2:59:38 PM
CA COVID-19 Eligibility Fact Sheethttps://www.caloes.ca.gov/RecoverySite/Documents/CA COVID-19 Eligibility Fact Sheet.pdfCA COVID-19 Eligibility Fact SheetEligibility Fact Sheet for COVID-19 applicantsEligibility3/26/2020 9:14:52 PM
USDA_COVID-19_Fed_Rural_Resource_Guidehttps://www.caloes.ca.gov/RecoverySite/Documents/USDA_COVID-19_Fed_Rural_Resource_Guide.pdfUSDA_COVID-19_Fed_Rural_Resource_GuideCoronavirus Aid, Relief and Economic Security (CARES) Act Resouce Guide for Rural Communities.Coronavirus Relief Fund4/16/2020 5:12:18 PM
Quick-Guide-CDBG-Infectious-Disease-Responsehttps://www.caloes.ca.gov/RecoverySite/Documents/Quick-Guide-CDBG-Infectious-Disease-Response.pdfQuick-Guide-CDBG-Infectious-Disease-ResponseCoronavirus Aid, Relief and Economic Security (CARES) Act Quick Guide.Coronavirus Relief Fund4/16/2020 5:11:24 PM
FEMA_Advisory_COVID19_CARES_Act_$200M_FINAL_20200504https://www.caloes.ca.gov/RecoverySite/Documents/FEMA_Advisory_COVID19_CARES_Act_$200M_FINAL_20200504.pdfFEMA_Advisory_COVID19_CARES_Act_$200M_FINAL_20200504Coronavirus Relief Fund5/6/2020 3:38:59 PM
CARES-Act-Flexibilities-CDBG-Funds-Used-Support-Coronavirus-Responsehttps://www.caloes.ca.gov/RecoverySite/Documents/CARES-Act-Flexibilities-CDBG-Funds-Used-Support-Coronavirus-Response.pdfCARES-Act-Flexibilities-CDBG-Funds-Used-Support-Coronavirus-ResponseCoronavirus Aid, Relief and Economic Security (CARES) Act information.Coronavirus Relief Fund4/16/2020 5:10:05 PM
PA Contracting Requirements Checklisthttps://www.caloes.ca.gov/RecoverySite/Documents/PA Contracting Requirements Checklist.pdfPA Contracting Requirements ChecklistContracting Requirements for Public AssistanceContracting4/2/2020 4:22:17 PM
CA COVID-19 Application Fact Sheet - PNPshttps://www.caloes.ca.gov/RecoverySite/Documents/CA COVID-19 Application Fact Sheet - PNPs.pdfCA COVID-19 Application Fact Sheet - PNPsApplication Fact Sheet for Private Non-ProfitsApplication Fact Sheets3/26/2020 10:35:57 PM
CA COVID-19 Application Fact Sheet - All Except PNPshttps://www.caloes.ca.gov/RecoverySite/Documents/CA COVID-19 Application Fact Sheet - All Except PNPs.pdfCA COVID-19 Application Fact Sheet - All Except PNPsCOVID-19 Application Fact SheetApplication Fact Sheets3/26/2020 10:34:51 PM
STD 204 Payee Data Recordhttps://www.caloes.ca.gov/RecoverySite/Documents/STD 204 Payee Data Record.pdfSTD 204 Payee Data RecordFor Private Non-Profits Application Documents3/26/2020 10:01:38 PM
FF 90-121 Facility Questionnairehttps://www.caloes.ca.gov/RecoverySite/Documents/Private Non_Profit FF 90-121 Facility Questionnaire.pdfFF 90-121 Facility QuestionnaireFor Private Non-ProfitsApplication Documents3/26/2020 10:04:42 PM
List of Documents and Information Required from PNPs to Apply for Public Assistancehttps://www.caloes.ca.gov/RecoverySite/Documents/List of Documents and Information Required from PNPs to Apply for Public Assistance.pdfList of Documents and Information Required from PNPs to Apply for Public AssistanceFor Private Non-ProfitsApplication Documents5/1/2020 5:12:44 PM
Request for Public Assistancehttps://www.caloes.ca.gov/RecoverySite/Documents/FF 009-0-49 Request for Public Assistance.pdfRequest for Public AssistanceAll ApplicantsApplication Documents3/26/2020 10:03:12 PM
Cal OES 89 Project Assurances for Federal Assistancehttps://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 89 Project Assurances for Federal Assistance.pdfCal OES 89 Project Assurances for Federal AssistanceAll ApplicantsApplication Documents3/26/2020 10:02:58 PM
Cal OES 2-104 Certificate of Assurance of Compliancehttps://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 2-104 Certificate of Assurance of Compliance.pdfCal OES 2-104 Certificate of Assurance of ComplianceAll ApplicantsApplication Documents3/27/2020 8:31:08 PM
Cal OES 130SA Signature Authority to CA State Agencieshttps://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 130SA Signature Authority to CA State Agencies.pdfCal OES 130SA Signature Authority to CA State AgenciesAll ApplicantsApplication Documents3/26/2020 10:02:42 PM
Cal OES 130 Designation of Applicants Agent Resolution For Non-State Agencieshttps://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 130 Designation of Applicants Agent Resolution For Non-State Agencies.pdfCal OES 130 Designation of Applicants Agent Resolution For Non-State AgenciesAll ApplicantsApplication Documents3/26/2020 10:02:27 PM

 

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