AFN Library

Access & Functional Needs
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​Office of Access and Functional Needs Library


In order to ensure that community leaders, state agencies, advocacy organizations, emergency managers and others have the best and most current access and functional needs-related planning resources available to them in an easy to access, one-stop-shop central repository, we created the OAFN Library.

The OAFN Library is a comprehensive clearinghouse for access and functional needs-specific best practices, guidance documents, videos, and more. Whether you’re looking for information on effective communication, sheltering or integration; you’ll find it all in the OAFN Library!

To view categorized resource documents click the links below: 

If you would like to add a document or resource to the OAFN Library, please submit it to oafn@caloes.ca.gov.

 

A library shelf with a lot of books

​Library Categories

Select a category to go directly to the resources for that category and its subcategories.

Academic Research and Papers

ADA Compliance

  • ADA Compliance Communications
  • Assistance and Service Animals
  • Building, Workplace, and Physical Structures
  • Policy and Procedures
  • Section 508
  • Video Creation
  • Web Applications and Information Technology

AFN Populations

  • AFN Populations Personal Preparedness
  • Children
  • Developmental Disabilities
  • Doctrine
  • Etiquette
  • Older Adults

Communications

  • Alerts, Notifications, and Warnings
  • Communication Tools
  • Cultural Considerations
  • Emegerency Preparedness Education / Outreach
  • Media and Social Media Communications

COVID 19 / Pandemic Planning

  • COVID 19
    • Law
    • Messaging
    • Personal Planning
    • Planning Guidelines

Evacuation and Transportation

  • Evacuation and Transportation Planning Guidelines
  • Sample Plans and Templates

Planning Guidance

  • Federal/National Guidance
  • Legislation and Policy
  • Personal and Community Preparedness
  • State and Local Preparedness

Sheltering

  • Real-world events
  • Sheltering Planning Guidelines
  • Sheltering Sample Plans and Templates

Smartphone Apps

  • Communication
  • Personal Preparedness

Videos
  • Earthquake Preparedness


 Academic Research and Papers

 

 

A mixed method analysis - disaster preparedness of families with children with access and functional needshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/A mixed method analysis - disaster preparedness of families with children with access and functional needs.aspxA mixed method analysis - disaster preparedness of families with children with access and functional needsPubMed, Journal of Disaster Medicine, published October 2020Article describes a study that used questionnaires and focus groups to evaluate parents and guardians of children with access and functional needs with regard to their challenges in planning for emergencies.
Advancing emergency preparedness for people with disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Advancing emergency preparedness for people with disabilities.aspxAdvancing emergency preparedness for people with disabilitiesTaylor & Francis Online, Disability and Rehabilitation, published March 23, 2019Findings from a literature review on how community-based service providers can enable emergency preparedness for their clients in the community. Results section includes tools and training resources for providers.
An Emergency Evacuation Planning Model for Vulnerable Populations Using Public Transit Systemshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/An Emergency Evacuation Planning Model for Vulnerable Populations Using Public Transit Systems.aspxAn Emergency Evacuation Planning Model for Vulnerable Populations Using Public Transit SystemsJournal of Public Transportation, published July 4, 2005A 25-page planning model of guidelines and best practices for assisting the evacuation of vulnerable populations through the use of Public Transit Systems.
Emergency Planning for People with Disabilities and others with access and functional needs to ensure inclusivenesshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Planning for People with Disabilities and others with access and functional needs to ensure inclusiveness.aspxEmergency Planning for People with Disabilities and others with access and functional needs to ensure inclusivenessPubMed, Journal of Emergency Management, published June 2014This journal article evaluates recent shifts in the field of emergency management in planning for people with disabilities and others with access and functional needs.
Emergency preparedness - The perceptions and experiences of people with disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency preparedness - The perceptions and experiences of people with disabilities.aspxEmergency preparedness - The perceptions and experiences of people with disabilitiesTaylor & Francis Online, Disability and Rehabilitation, published January 22, 2019A study that was conducted using in-depth interviews with people who have different kinds of disabilities to glean how people with disabilities perceive emergencies and understand what their preparedness needs are.

 ADA Compliance

 

 

ADA - Wheelchairs, Mobility Aids, and Other Power-Driven Mobility Deviceshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA - Wheelchairs, Mobility Aids, and Other Power-Driven Mobility Devices.aspxADA - Wheelchairs, Mobility Aids, and Other Power-Driven Mobility DevicesAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated January 31, 2014Publication to help understand how the new rules for mobility devices apply to people with mobility, circulatory, respiratory, or neurological disabilities.
ADA Best Practices Tool Kit for State and Local Governmentshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Best Practices Tool Kit for State and Local Governments.aspxADA Best Practices Tool Kit for State and Local GovernmentsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated March 9, 2017The Tool Kit is designed to teach state/local gov officials how to identify/fix problems that prevent disabled people from gaining equal access to state and local gov programs, services, and activities.
ADA Brief Service Animalshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Brief Service Animals.aspxADA Brief Service AnimalsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published April 26, 2002This publication provides guidance on the term “service animal” and the service animal provisions in the ADA's regulations.

 ADA Compliance Communications

 

 

ADA Effective Communicationhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Effective Communication.aspxADA Effective CommunicationAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published January 31, 2014People who have vision, hearing, or speech disabilities use different ways to communicate. The ADA requires that title II entities and title III entities communicate effectively with people who have communication disabilities.
Chapter 3 - General Effective Communication Requirementshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Chapter 3 - General Effective Communication Requirements.aspxChapter 3 - General Effective Communication RequirementsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published February 27, 2007Information to for all state and local governments to take steps to ensure that their communications with people with disabilities are as effective as communications with others, referred to as “effective communication.”
Chapter 4 - 9-1-1 Emergency Communications Serviceshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Chapter 4 - 9-1-1 Emergency Communications Services.aspxChapter 4 - 9-1-1 Emergency Communications ServicesAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published February 27, 2007Information to learn the basics on what the ADA requires for 9-1-1 and other emergency communications services operated by or for state or local governments.
Section 1557 - Ensuring Effective Communicationhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Section 1557 - Ensuring Effective Communication.aspxSection 1557 - Ensuring Effective CommunicationU.S. Department of Health & Human Services, updated August 25, 2016Section 1557 is the civil rights provision of the Affordable Care Act of 2010 that prohibits discrimination on the ground of race, color, national origin, sex, age, or disability in certain health programs and activities.

 Assistance and Service Animals

 

 

ADA Requirements - Service Animalshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Requirements - Service Animals.aspxADA Requirements - Service AnimalsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated February 24, 2020This publication provides guidance on the term “service animal” and the service animal provisions in ADA regulations.
Rights to Assistance Animals in Housing (DRC Fact Sheet)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Rights to Assistance Animals in Housing (DRC Fact Sheet).aspxRights to Assistance Animals in Housing (DRC Fact Sheet)Disability Rights America, published January 28, 2020Fact sheet on the discussion of the rights of people with disabilities to keep assistance animals in housing that does not allow pets.
Service Animals in Business and Public Spaces (DRC Fact Sheet)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Service Animals in Business and Public Spaces (DRC Fact Sheet).aspxService Animals in Business and Public Spaces (DRC Fact Sheet)Disability Rights America, published April 12, 2018Fact sheet on the discussion of the rights of people with disabilities to have service animals in public entities.

 Building, Workplace, and Physical Structures

 

 

2019 California Access Advisory Reference Manualhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/2019 California Access Advisory Reference Manual.aspx2019 California Access Advisory Reference ManualState of California Department of General Services, Division of the State Architect, published July 1, 2019This manual addresses access compliance to include provisions contained in the 2019 California Building code.
ADA Accessibility Guidelineshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Accessibility Guidelines.aspxADA Accessibility GuidelinesU.S. Access Board, published September 2002This document contains scoping and technical requirements for accessibility to buildings and facilities by individuals with disabilities under the Americans with Disabilities Act (ADA) of 1990.
ADA Accessibility Survey Form - Curb Rampshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Accessibility Survey Form - Curb Ramps.aspxADA Accessibility Survey Form - Curb RampsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated year 2016ADA regulations for accessibility survey form for curb ramps.
ADA Accessibility Survey Instructions - Curb Rampshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Accessibility Survey Instructions - Curb Ramps.aspxADA Accessibility Survey Instructions - Curb RampsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated year 2016ADA regulations for accessibility survey instructions for curb ramps.
ADA Checklist for Polling Placeshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Checklist for Polling Places.aspxADA Checklist for Polling PlacesAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published year 2016This 25-page document is an updated technical assistance publication on polling place accessibility for voters with disabilities.

 Policy and Procedures

 

 

ADA Votinghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Voting.aspxADA VotingAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published September 2014This webpage provides guidance to states, local jurisdictions, election officials, poll workers, and voters on how the Americans with Disabilities Act and other federal laws help ensure fairness in the voting process for people with disabilities.
THE AMERICANS WITH DISABILITIES ACT - SHORT-TERM DISABILITIES, EXCEPTIONS, AND THE MEANING OF MINORhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/THE AMERICANS WITH DISABILITIES ACT - SHORT-TERM DISABILITIES, EXCEPTIONS, AND THE MEANING OF MINOR.aspxTHE AMERICANS WITH DISABILITIES ACT - SHORT-TERM DISABILITIES, EXCEPTIONS, AND THE MEANING OF MINORUniversity of Dayton School of Law, published year 2011Definition, guide, and information on short-term disabilities, exceptions, and the meaning of minor.

 Section 508

 

 

Electronic and Information Technologyhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Electronic and Information Technology.aspxElectronic and Information TechnologyU.S. Government Publishing Office, published December 21, 2000Code of Federal Regulations on Appendix D to Part 1194—Electronic and Information Technology Accessibility Standards.
HHS Accessibility Compliance Checklistshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/HHS Accessibility Compliance Checklists.aspxHHS Accessibility Compliance ChecklistsU.S. Department of Health & Human Services, updated January 21, 2021Checklists to provide the Section 508 evaluation criteria that must be met to ensure content is accessible to all users.
IT Accessibility Laws and Policieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/IT Accessibility Laws and Policies.aspxIT Accessibility Laws and PoliciesU.S. General Services Administration, published July 2016Information on laws and policies required by Federal agencies when developing, procuring, maintaining, or using electronic and information technology (EIT) accessible to people with disabilities.
Section 508 - Making Files Accessiblehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Section 508 - Making Files Accessible.aspxSection 508 - Making Files AccessibleU.S. Department of Health & Human Services, updated January 21, 2021Checklists to provide the Section 508 evaluation criteria that must be met to ensure content is accessible to all users.
Section 508 Checklisthttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Section 508 Checklist.aspxSection 508 ChecklistWebAIM.org, reviewed January 2021Web accessibility checklist as a pass/fail criteria that represents an interpretation of Section 508 web standards.

 Video Creation

 

 

Adding Subtitles and Closed Captions to Videos on YouTubehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Adding Subtitles and Closed Captions to Videos on YouTube.aspxAdding Subtitles and Closed Captions to Videos on YouTubeYoutube.com, reviewed January 2021Instructions on Youtube website on adding your own closed captions to videos on the site.

 Web Applications and Information Technology

 

 

ADA Best Practices Tool Kit for State and Local Governmentshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Best Practices Tool Kit for State and Local Governments.aspxADA Best Practices Tool Kit for State and Local GovernmentsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated March 9, 2017The Tool Kit is designed to teach state/local gov officials how to identify/fix problems that prevent disabled people from gaining equal access to state and local gov programs, services, and activities.
Accessibility of State and Local Government Websites to People with Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Accessibility of State and Local Government Websites to People with Disabilities.aspxAccessibility of State and Local Government Websites to People with DisabilitiesAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published June 1, 2003Information and outline for accessibility design for government websites.
Chapter 5 - Website Accessibility Under Title II of the ADAhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Chapter 5 - Website Accessibility Under Title II of the ADA.aspxChapter 5 - Website Accessibility Under Title II of the ADAAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, published May 7, 2007Information on the nondiscrimination requirements of Title II of the ADA to state and local government websites.
Common Accessibility Problems - Good and Bad Examples in Modern Websiteshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Common Accessibility Problems - Good and Bad Examples in Modern Websites.aspxCommon Accessibility Problems - Good and Bad Examples in Modern WebsitesPrototypr.io, Medium.com, published June 22, 2016Blog post on the key points and overview of website accessibility, with guidelines and sample images.
HHS Policy for Section 508 Compliance and Accessibility of Information and Communications Technology (ICT)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/HHS Policy for Section 508 Compliance and Accessibility of Information and Communications Technology (ICT).aspxHHS Policy for Section 508 Compliance and Accessibility of Information and Communications Technology (ICT)(U.S. Department of Health & Human Services, updated July 2020Policy for Section 508 compliance and accessibility of Information and Communications Technology (ICT) to implement uniformity and conformity of accessibility compliance across all of HHS.

 AFN Populations

 

 

 AFN Populations Personal Preparedness

 

 

AFN Earthquake Protectionhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AFN Earthquake Protection.aspxAFN Earthquake ProtectionEarthquake Country Alliance, published February 20208-step guide on earthquake preparedness for individuals with access and functional needs.
American Red Cross Disaster Preparedness for People with Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/American Red Cross Disaster Preparedness for People with Disabilities.aspxAmerican Red Cross Disaster Preparedness for People with DisabilitiesYouTube, American Red Cross, published May 17, 2013This video shows how AFN individuals should prepare for a disaster.
Benefits for People with Disabilities – Social Security and Supplemental Security Income disability programshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Benefits for People with Disabilities – Social Security and Supplemental Security Income disability programs.aspxBenefits for People with Disabilities – Social Security and Supplemental Security Income disability programsSocial Security Administration, published November 25, 2019The Social Security and Supplemental Security Income disability programs are the largest of several Federal programs that provide assistance to people with disabilities.
Disability and Health Emergency Preparedness Tools and Resourceshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability and Health Emergency Preparedness Tools and Resources.aspxDisability and Health Emergency Preparedness Tools and ResourcesCenters for Disease Control and Prevention, reviewed Sept 15, 2020CDC landing page with links to resources that educate people with disabilities and their caregivers, emergency planners, first responders, and other community members on how to include people with disabilities in emergency plans.
Disaster Readiness Tips for People with Mobility Disabilities - Prepare Yourselfhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disaster Readiness Tips for People with Mobility Disabilities - Prepare Yourself.aspxDisaster Readiness Tips for People with Mobility Disabilities - Prepare YourselfNational Organization on Disability, revised 2018Brochure with tips about how to prepare for emergency situations for individuals with mobility disabilities. Includes tips for preparedness, evacuation, and sheltering.

 Children

 

 

AAP Pediatric Disaster Preparedness and Response Topical Collection - Part Onehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AAP Pediatric Disaster Preparedness and Response Topical Collection - Part One.aspxAAP Pediatric Disaster Preparedness and Response Topical Collection - Part OneAmerican Academy of Pediatrics, published January 2019Collection of policy documents intended to inform and guide pediatricians, planners, responders, care providers, and volunteers to be better prepared to deal with children affected by disasters.
Children and Disasters (FEMA)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Children and Disasters (FEMA).aspxChildren and Disasters (FEMA)Federal Emergency Management Agency, updated January 22, 2021Webpage about youth preparedness with additional links to a checklist, a workbook, and guidance documents.
Emergency Preparedness for Children with Access and Functional Needshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Preparedness for Children with Access and Functional Needs.aspxEmergency Preparedness for Children with Access and Functional NeedsChildren's Hospital Los Angeles, revised January 2021Webpage with links to sub-topics related to emergency preparedness for children with access and functional needs; sub-topics link to several documents.
Mass Care Response in Meeting the Needs of Infants and Children - Task Force Planninghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Mass Care Response in Meeting the Needs of Infants and Children - Task Force Planning.aspxMass Care Response in Meeting the Needs of Infants and Children - Task Force PlanningFederal Emergency Management Agency, published July 1, 2013This "Lessons Learned" document explains "Mass Care Response in Meeting the Needs of Infants and Children" through task force planning.
Post Disaster Reunification of Children - A Nationwide Approachhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Post Disaster Reunification of Children - A Nationwide Approach.aspxPost Disaster Reunification of Children - A Nationwide ApproachFederal Emergency Management Agency, published November 2013This is a document on the post-disaster reunification of children and the collaboration needed.

 Developmental Disabilities

 

 

AAP Pediatric Disaster Preparedness and Response Topical Collection - Part Onehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AAP Pediatric Disaster Preparedness and Response Topical Collection - Part One.aspxAAP Pediatric Disaster Preparedness and Response Topical Collection - Part OneAmerican Academy of Pediatrics, published January 2019Collection of policy documents intended to inform and guide pediatricians, planners, responders, care providers, and volunteers to be better prepared to deal with children affected by disasters.
Children and Disasters (FEMA)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Children and Disasters (FEMA).aspxChildren and Disasters (FEMA)Federal Emergency Management Agency, updated January 22, 2021Webpage about youth preparedness with additional links to a checklist, a workbook, and guidance documents.
Emergency Preparedness for Children with Access and Functional Needshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Preparedness for Children with Access and Functional Needs.aspxEmergency Preparedness for Children with Access and Functional NeedsChildren's Hospital Los Angeles, revised January 2021Webpage with links to sub-topics related to emergency preparedness for children with access and functional needs; sub-topics link to several documents.
Mass Care Response in Meeting the Needs of Infants and Children - Task Force Planninghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Mass Care Response in Meeting the Needs of Infants and Children - Task Force Planning.aspxMass Care Response in Meeting the Needs of Infants and Children - Task Force PlanningFederal Emergency Management Agency, published July 1, 2013This "Lessons Learned" document explains "Mass Care Response in Meeting the Needs of Infants and Children" through task force planning.
Post Disaster Reunification of Children - A Nationwide Approachhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Post Disaster Reunification of Children - A Nationwide Approach.aspxPost Disaster Reunification of Children - A Nationwide ApproachFederal Emergency Management Agency, published November 2013This is a document on the post-disaster reunification of children and the collaboration needed.

 

 

 Etiquette

 

 

Disability Etiquette (United Spinal Association)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability Etiquette (United Spinal Association).aspxDisability Etiquette (United Spinal Association)United Spinal Association, published 2020Guidance document with tips for interacting with people with a wide range of disabilities.
Disability Etiquette Handbookhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability Etiquette Handbook.aspxDisability Etiquette HandbookTennessee Disability Coalition, published January 20, 2013Brochure about etiquette when engaging with people with disabilities; spanish version of document is also available.
Disability Etiquette PSA Videoshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability Etiquette PSA Videos.aspxDisability Etiquette PSA VideosYouTube, United Spinal Association, published June 2020Short YouTube videos offering an overview of a couple smaller elements of disability etiquette.
First Responder Disability Awareness Traininghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/First Responder Disability Awareness Training.aspxFirst Responder Disability Awareness TrainingNiagara University, revised January 2021Website that provides details about training opportunities for first responders related to disability awareness. The website includes an option to request a training if a local agency is interested.
Language Guidelines for Inclusive Emergency Preparednesshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Language Guidelines for Inclusive Emergency Preparedness.aspxLanguage Guidelines for Inclusive Emergency PreparednessFederal Emergency Management Agency, Office of Disability Integration and Coordination, published June 15, 2017Scroll down on page to get to the section on language guidelines, which offers guideance for referring to people with disabilities.

 Older Adults

 

 

Alzheimer’s Association- Disaster Preparednesshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Alzheimer’s Association- Disaster Preparedness.aspxAlzheimer’s Association- Disaster PreparednessAlzheimer's Association, revised Janaury 2021This toolkit outlines actions states can take to empower caregivers to make informed decisions about the special needs of people with dementia at a time of emergency or disaster.
CDC- Identifying Vulnerable Older Adults and Legal Options for Increasing Their Protection during All-Hazards Emergencieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/CDC- Identifying Vulnerable Older Adults and Legal Options for Increasing Their Protection during All-Hazards Emergencies.aspxCDC- Identifying Vulnerable Older Adults and Legal Options for Increasing Their Protection during All-Hazards EmergenciesCenters for Disease Control, published 2012This document focuses on closing the gaps when it comes to emergency planning for older, more vulnerable adults.

 Communications

 

 

Cultural and Population Sensitivity in Disaster Behavioral Health Programshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Cultural and Population Sensitivity in Disaster Behavioral Health Programs.aspxCultural and Population Sensitivity in Disaster Behavioral Health ProgramsU.S. Departtment of Health & Human Services Substance Abuse and Mental Health Services Administration, Disaster Technical Assistance Center, published January 1, 2018A series of articles on cultural sensitivity and competency within disaster behavioral health programming.
Disability Language Style Guidehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability Language Style Guide.aspxDisability Language Style GuideNational Center on Disability and Journalism, revised year 2018Webpage with guidelines and style guide in language use for disability.
Disability and Health Inclusion Strategieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability and Health Inclusion Strategies.aspxDisability and Health Inclusion StrategiesCDC, published November 1, 2020Webpage containing federal policies and strategies for ensuring inclusion of those with AFN needs in emergency planning and response.
Great Lakes ADA Center Websitehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Great Lakes ADA Center Website.aspxGreat Lakes ADA Center WebsiteGreat Lakes ADA Center, revised January 2021Webpage containing videos and a training calendar of a ADA webinar seires on 508 compliance, legal liabilities, and accessible technology.
Inclusive Languagehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Inclusive Language.aspxInclusive LanguageColorado State University, published February 19, 2018Webpage meant to educate what words are more approriate to use when referring to those with AFN needs.

 Alerts, Notifications, and Warnings

 

 

Accessible Alert San Diegohttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Accessible Alert San Diego.aspxAccessible Alert San DiegoAlert San Diego, revised January 2021Webpage for registration to Alert San Diego's emergency alert program including a program including information on how the program is accessible to AFN needs.
IPAWS Alerting the Whole Community - Removing Barriers to Alerting Accessibilityhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/IPAWS Alerting the Whole Community - Removing Barriers to Alerting Accessibility.aspxIPAWS Alerting the Whole Community - Removing Barriers to Alerting AccessibilityFederal Emergency Management Agency, published October 1, 2014Summary of the Integrated Public Alert & Warning System (IPAWS) and how it works for all community members.
Integrated Public Alert and Warning Systemhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Integrated Public Alert and Warning System.aspxIntegrated Public Alert and Warning SystemFederal Emergency Management Agency, published August 24, 2015Provides information on the benefits of signing up for early warning systems and information on phone apps that help set up alerts.
Smart 9-1-1https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Smart 9-1-1.aspxSmart 9-1-1Smart911, revised January 2021Webpage for individuals that individuals can sign up for and pre-populate any emergency information 9-1-1 may need to assist them in the event of an emergency.
​12 Considerations for Accessible Emergency Communicationshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/​12 Considerations for Accessible Emergency Communications.aspx​12 Considerations for Accessible Emergency Communications(Rehabilitation Engineering Research Center for Wireless Technologies, revised January 2021Considerations and resources for how to create accessible emergency communications including consideration categories such as technology and policy.

 Communication Tools

 

 

AFN Acronym Listhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AFN Acronym List.aspxAFN Acronym ListCalifornia Governor's Office of Emergency Services, published June 12, 2019List acronyms and their meanings related to AFN and emergency response to help understanding of the concepts.
Communication Boardhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Communication Board.aspxCommunication BoardCalifornia Governor's Office of Emergency Services, published June 12, 2019A communication board for emergency responders to use when communicating with a member of the AFN community with limited speech abilities.
Communication Passporthttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Communication Passport.aspxCommunication PassportRoyal Berkshire NHS Foundation, revised January 2021A worksheet to assist members of the AFN community travelling abroad to assist with communicating their specific needs.
Emergency Letter and Word Communication Aidhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Letter and Word Communication Aid.aspxEmergency Letter and Word Communication AidTemple University, revised January 2021Communication Board created that relates specifically to helping assess pain levels of those unable to verbally communicate.
Hospital Communication Boardhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Hospital Communication Board.aspxHospital Communication BoardCalifornia Governor's Office of Emergency Services, revised January 2021Communication board created for hospital staff to communicate with individuals with AFN needs.

 Cultural Considerations

 

 

Cultural and Linguistic Competency in Disaster Preparedness and Response Fact Sheethttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Cultural and Linguistic Competency in Disaster Preparedness and Response Fact Sheet.aspxCultural and Linguistic Competency in Disaster Preparedness and Response Fact SheetDepartment of Health and Human Services Assistant Secretary for Preparedness and Response (ASPR), Office of Minority Health (OMH), revised September 8, 2020Fact sheet with framework for developing and implementing culturally and linguistically competent policies, programs, and services.

 

 

Accessible Emergency Informationhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Accessible Emergency Information.aspxAccessible Emergency InformationNorthEast Texas Public Health District, published December, 4, 200918 informational videos for emergency preparedness that are created for members of the AFN community.
How to Communicate During a Natural Disaster Emergencyhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/How to Communicate During a Natural Disaster Emergency.aspxHow to Communicate During a Natural Disaster EmergencyFederal Communications Commission, published October 23, 2019Central resource location for how to communicate during an emergency including documents, videos, and other resources.

 Media and Social Media Communications

 

 

Disability Language Style Guidehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability Language Style Guide.aspxDisability Language Style GuideNational Center on Disability and Journalism, revised year 2018Webpage with guidelines and style guide in language use for disability.
Improving the Accessibility of Social Media in Government Toolkithttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Improving the Accessibility of Social Media in Government Toolkit.aspxImproving the Accessibility of Social Media in Government ToolkitU.S. General Services Administration, published July 14, 2020Toolkit for those within emergency shelters with guidance on how to identify and assist those with AFN needs.
Reporting Clearly and Accurately about Disabilityhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Reporting Clearly and Accurately about Disability.aspxReporting Clearly and Accurately about DisabilityAmerican Disability Association, published September 15, 2015Toolkit for how the media can properly communicate with members of the AFN community during an emergency.

 COVID 19 and Pandemic Planning

 

 

A Pandemic Playbook for Transportation Agencieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/A Pandemic Playbook for Transportation Agencies.aspxA Pandemic Playbook for Transportation AgenciesNational Academy of Science, Engineering, and Medicine, published November 12, 2020Comprehensive playbook on pandemic planning considerations and recommendations for the transportation sector.
ADA Compliance with Visitations in Healthcare Facilities - Coronavirus Pandemic Guidance for Advocateshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Compliance with Visitations in Healthcare Facilities - Coronavirus Pandemic Guidance for Advocates.aspxADA Compliance with Visitations in Healthcare Facilities - Coronavirus Pandemic Guidance for AdvocatesJune Kailes - Disability Policy Consultant, published June 6, 2020A guide offering tips and recommendations to disability rights advocates on how to ensure healthcare facilities are compliant with the ADA during the COVID-19 pandemic.
Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilities.aspxAddressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with DisabilitiesU.S. Department of Education, Office of Special Education and Rehabilitative Services, published March 21, 2020Fact sheet clarifies how remote instruction works with federal disability law (the Individuals with Disabilities Education Act).
COVID-19 Information and Resources (Community Care)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Information and Resources (Community Care).aspxCOVID-19 Information and Resources (Community Care)California Department of Social Services, Community Care Licensing Division, revised January 2021Webpage with links to Provider Information Notices for different levels of community care and other resources relevant to community care.
City of San Antonio - Bexar County ASL Videos for COVID-19 Updateshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/City of San Antonio - Bexar County ASL Videos for COVID-19 Updates.aspxCity of San Antonio - Bexar County ASL Videos for COVID-19 UpdatesAccessible Hazard Alert System, San Antonio and Bexar County, updated January 28, 2021A series of ASL videos regarding public health orders and COVID-19 information.

 Law

 

 

COVID-19 and the Rights of Persons with Disabilities - Guidancehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 and the Rights of Persons with Disabilities - Guidance.aspxCOVID-19 and the Rights of Persons with Disabilities - GuidanceUnited Nations Human Rights Office of the High Commissioner, published April 29, 2020Overview of the impact of COVID-19 on the rights and lives of people living with disabilities around the world.
Civil Rights, HIPAA, and the Coronavirus Disease 2019 (COVID-19)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Civil Rights, HIPAA, and the Coronavirus Disease 2019 (COVID-19).aspxCivil Rights, HIPAA, and the Coronavirus Disease 2019 (COVID-19)U.S. Department of Health and Human Services, updated April 3, 2020Bulletin provides an overview of the obligations of government officials, health care providers, and covered entities to promote and protect civil rights. Also reviews HIPAA rules in the context of a public health emergency.
Guidance Relating to Non-Discrimination in Medical Treatment for Novel Coronavirus 2019 (COVID-19)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Guidance Relating to Non-Discrimination in Medical Treatment for Novel Coronavirus 2019 (COVID-19).aspxGuidance Relating to Non-Discrimination in Medical Treatment for Novel Coronavirus 2019 (COVID-19)California Department of Health Care Services, published March 30, 2020Review of state and federal law prohibiting discriminatory healthcare allocation with regard to a person's disability status.
Know Your Healthcare Rights COVID-19https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Know Your Healthcare Rights COVID-19.aspxKnow Your Healthcare Rights COVID-19Tennessee Disability Coalition, revised January 2021Brief guidance document for people with disabilities about knowing rights to medical care as it relates to COVID-19.
Know Your Transportation Rights during COVID-19https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Know Your Transportation Rights during COVID-19.aspxKnow Your Transportation Rights during COVID-19National Disability Rights Network, published April 14, 20203-minute video that explains transportation rights for people with disabilities in the context of the COVID-19 pandemic.

 Messaging

 

 

CDC ASL Video Serieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/CDC ASL Video Series.aspxCDC ASL Video SeriesYouTube, Centers for Disease Control and Prevention, updated December 8, 2020Series of videos in American Sign Language explaining various things about COVID-19 (e.g. How does it spread, Social distancing, What older adullts need to know).
COVID-19 Fact Sheetshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Fact Sheets.aspxCOVID-19 Fact SheetsCOVID-19 Health Literacy Project, revised January 2021Fact sheets about COVID-19 in 40 different languages.
COVID-19 Information and Resourceshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Information and Resources.aspxCOVID-19 Information and ResourcesState of California, Department of Aging, revised January 2021Information about COVID-19 tailored to the older adult population. Some of the information is availlable in multiple languages.The webpage also includes connection to mental health resources and support lines.
Don't Wait Vaccinate Campaignhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Don't Wait Vaccinate Campaign.aspxDon't Wait Vaccinate CampaignCalifornia Immunization Coalition, revised January 2021Images, templates, talking points, and messages to help health care professionals, educators, and advocates to promote influenza vaccination.

 Personal Planning

 

 

COVID-19 Public Health Guidance for Individuals with Access and Functional Needshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Public Health Guidance for Individuals with Access and Functional Needs.aspxCOVID-19 Public Health Guidance for Individuals with Access and Functional NeedsState of California Health and Human Services Agency, Department of Public Health, published March 9, 2020Memo providing COVID-19 prevention guidance to individuals with access and functional needs and caregivers of individuals with AFN.
COVID-19 Tips for Caregivers of People with Intellectual and Developmental Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Tips for Caregivers of People with Intellectual and Developmental Disabilities.aspxCOVID-19 Tips for Caregivers of People with Intellectual and Developmental DisabilitiesCalifornia Governor's Office of Emergency Services, Listos California, revised January 20215-page document with heavy graphical element providing tips and tools for caregivers of intdividuals with access and functional needs. Available here in 6 languages: https://www.listoscalifornia.org/covid19/.
COVID-19 Tips for People with Intellectual and Developmental Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Tips for People with Intellectual and Developmental Disabilities.aspxCOVID-19 Tips for People with Intellectual and Developmental DisabilitiesCalifornia Governor's Office of Emergency Services, Listos California, revised January 20215-page document with graphics detailing basic information about COVID-19 and things individuals can do to stay safe but be prepared if they do get sick.
Health Profile Template for People with Intellectual and Developmental Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Health Profile Template for People with Intellectual and Developmental Disabilities.aspxHealth Profile Template for People with Intellectual and Developmental DisabilitiesCalifornia Governor's Office of Emergency Services, Listos California, revised January 2021Template documents for individuals with intellectual and developmental disabilities to write down important personal health information to facilitate potential interactions with healthcare personnel.
Information on Face Coverings For Deaf, Hard of Hearing, and Blind Community Membershttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Information on Face Coverings For Deaf, Hard of Hearing, and Blind Community Members.aspxInformation on Face Coverings For Deaf, Hard of Hearing, and Blind Community MembersSeattle & King County Department of Public Health, published May 11, 2020Document contains tips and guidelines on wearing face coverings for individuals who are deaf, hard of hearing, or blind.

 Planning Guidelines

 

 

A Checklist of Immediate Actions for Addressing COVID-19 as Part of Evacuation Planninghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/A Checklist of Immediate Actions for Addressing COVID-19 as Part of Evacuation Planning.aspxA Checklist of Immediate Actions for Addressing COVID-19 as Part of Evacuation PlanningUC Office of the President, University of California Institute of Transportation Studies, published October 1, 2020Report identifying immediate actions, presented in checklists, to address the dual crisis of managing the COVID-19 pandemic and large-scale evacuations.
Access and Functional Needs Considerations and Resources for Alternate Care Facilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs Considerations and Resources for Alternate Care Facilities.aspxAccess and Functional Needs Considerations and Resources for Alternate Care FacilitiesUniversity of Colorado, Denver, revised January 2021Tips and resources for alternate care facilities to consider for addressing the needs of AFN populations in their COVID-19 response.
Access and Functional Needs Considerations for COVID-19 Response and Recovery Planninghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs Considerations for COVID-19 Response and Recovery Planning.aspxAccess and Functional Needs Considerations for COVID-19 Response and Recovery PlanningNational Governors Association, published May 6, 2020Memo exploring considerations and resources for pandemic planning for AFN populations.
COVID-19 Supplement for Planning Considerations - Evacuation and Shelter-in-Placehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/COVID-19 Supplement for Planning Considerations - Evacuation and Shelter-in-Place.aspxCOVID-19 Supplement for Planning Considerations - Evacuation and Shelter-in-PlaceFederal Emergency Management Agency, published September 2020Provides planning considerations for jurisdictions reviewing their evacuation and shelter-in-place plans and resources in the context of the COVID-19 pandemic.
Guidance to Prepare and Protect Homeless Californians and Service Providers from COVID-19https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Guidance to Prepare and Protect Homeless Californians and Service Providers from COVID-19.aspxGuidance to Prepare and Protect Homeless Californians and Service Providers from COVID-19California Department of Public Health, published March 11, 2020Memo includes guidance from the State of California on protecting individuals experiencing homelessness and homeless assistance providers from COVID-19.

 Evacuation and Transportation

 

 

Bay Area Paratransit Toolkithttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Bay Area Paratransit Toolkit.aspxBay Area Paratransit ToolkitBay Area Urban Areas Security Initiative, published October 1, 2019Toolkit providing information and best practices for evacuation and transporation of paratransit during emergency situations.
Critical Transportation Planning Toolkithttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Critical Transportation Planning Toolkit.aspxCritical Transportation Planning ToolkitBay Area Urban Areas Security Initiative, published October 1, 2019Toolkit providing information and best practices for critical transporation services during emergency situations.
Evacuation Transportation Planning Tips for People with Access and Functional Needshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Evacuation Transportation Planning Tips for People with Access and Functional Needs.aspxEvacuation Transportation Planning Tips for People with Access and Functional NeedsJIK.com, June Isaacson Kailes, Nusura Inc., revised January 2021Document including planning tips necessary for proper evacuation and transportation of individuals with AFN needs.
Tips for First Responders (TAMU)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Tips for First Responders (TAMU).aspxTips for First Responders (TAMU)Texas A&M University, published October 19, 2011Webpage providing concise recommendations for how first responders can better assist those with AFN needs.
Understanding California Wildfire Evacuee Behavior and Joint ChoiceMakinghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Understanding California Wildfire Evacuee Behavior and Joint ChoiceMaking.aspxUnderstanding California Wildfire Evacuee Behavior and Joint ChoiceMakingU.C. Berkley, published May 1, 2020Document describing evacuation behavior and decision making specifically related to California Wildfire situations.

 Evacuation and Transportation Planning Guidelines

 

 

Accommodation and Compliance - Emergency Evacuationhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Accommodation and Compliance - Emergency Evacuation.aspxAccommodation and Compliance - Emergency EvacuationJob Accommodation Network, reviewed January 2021Information on employers' legal obligations to develop emergency evacuation plans and how to include employees with disabilities in such plans.
Checklist for Integrating People with Disabilities and Others with Access andhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Checklist for Integrating People with Disabilities and Others with Access and.aspxChecklist for Integrating People with Disabilities and Others with Access andJIK.com, June Isaacson Kailes, Center for Disability and Health Policy Western University of Health Sciences, California, published year 2014This checklist is for emergency planners, managers, responders, and public information officers (PIOs) who develop, maintain, test, deliver and revise emergency plans and services.
Disability and Health Inclusion Strategies https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability and Health Inclusion Strategies .aspxDisability and Health Inclusion Strategies U.S. Department of Health & Human Services Centers for Disease Control and Prevention, published November 1, 2020Webpage containing federal policies and strategies for ensuring inclusion of those with AFN needs in emergency planning and response.
Emergency Evacuation Planning Guide For People with Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Evacuation Planning Guide For People with Disabilities.aspxEmergency Evacuation Planning Guide For People with DisabilitiesNational Fire Protection Association, published June 2016Evacuation planning guide for emergency situations for people with disabilities.
Evacuating High-Rise Buildings Factsheethttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Evacuating High-Rise Buildings Factsheet.aspxEvacuating High-Rise Buildings FactsheetU.S. Department of Labor Occupational Safety and Health Administration, published June 25, 2005Fact-sheet for proper evacuation of high-rise buildings including information on how to alert and evacuate individauls with AFN needs.

 

 

 Planning Guidance

 

 

AFN Checklisthttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AFN Checklist.aspxAFN ChecklistJIK.com, June Isaacson Kailes, Center for Disability and Health Policy, published 2014Checklist for Integrating People with Disabilities and Others with Access and Functional Needs into Emergency Planning, Response and Recovery.
Business Continuity Planninghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Business Continuity Planning.aspxBusiness Continuity PlanningReady.gov, published October 18, 2020This webpage contains information and many resources about business continuity planning.
Feeling Safe - Being Safe Videohttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Feeling Safe - Being Safe Video.aspxFeeling Safe - Being Safe VideoDepartment of Developmental Services, revised Janaury 2021This webpage contains informational resources on emergency preparedness for those with developmental disabilities in an effort to create independence, inclusion, and knowledge.
Hospital Surge Evaluation Toolhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Hospital Surge Evaluation Tool.aspxHospital Surge Evaluation Tool(U.S. Department of Health and Human Services, published August 7, 2017This webpage displays a software-based tool designed to help hospitals evaluate their level of preparedness for mass casualty incidents.
IS-240b Leadership and Influencehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/IS-240b Leadership and Influence.aspxIS-240b Leadership and InfluenceFederal Emergency Management Agency, published June 16, 2014This is a free FEMA course on leadership and influence.

 Federal and National Guidance

 

 

2020 National Household Surveyhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/2020 National Household Survey.aspx2020 National Household SurveyFederal Emergency Management Agency, published September 2020This webpage is a summary on the latest data from the 2020 National Household Survey.
ADA Best Practices Tool Kit for State and Local Governmentshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADA Best Practices Tool Kit for State and Local Governments.aspxADA Best Practices Tool Kit for State and Local GovernmentsAmericans with Disabilities Act, U.S. Department of Justice Civil Rights Division, updated March 9, 2017The Tool Kit is designed to teach state/local gov officials how to identify/fix problems that prevent disabled people from gaining equal access to state and local gov programs, services, and activities.
CDC eTool - To Define, Locate, and Reach Special, Vulnerable, and At-risk Populations in an Emergencyhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/CDC eTool - To Define, Locate, and Reach Special, Vulnerable, and At-risk Populations in an Emergency.aspxCDC eTool - To Define, Locate, and Reach Special, Vulnerable, and At-risk Populations in an EmergencyCenters for Disease Control, revised January 2021The purpose of this tool is to help you create a Community Outreach Information Network (COIN) to reach at-risk populations in an emergency.
CDC's Planning for an Emeregency - Strategies for Identifying and Engaging At-Risk Groupshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/CDC's Planning for an Emeregency - Strategies for Identifying and Engaging At-Risk Groups.aspxCDC's Planning for an Emeregency - Strategies for Identifying and Engaging At-Risk GroupsCenters for Disease Control's National Center for Environmental Health and Division of Environmental Hazards and Health Effects, published 2015Guidance for emergency managers to help provide examples of approaches for identifiying social vulnerabilities in communities before, during, and after disasters.
Developing and Maintaining Emergency Operations Planshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Developing and Maintaining Emergency Operations Plans.aspxDeveloping and Maintaining Emergency Operations PlansFederal Emergency Management Agency, published November 2010This is a guide on creating and maintaining Emergency Operations Plans.

 Legislation and Policy

 

 

Assembly Bill 2311 - Planning Guidancehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Assembly Bill 2311 - Planning Guidance.aspxAssembly Bill 2311 - Planning GuidanceCalifornia Governor's Office of Emergency Services, published on June 9, 2017This is Assembly Bill 2311 Planning Guidance.
Assembly Bill 477 Planning Guidancehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Assembly Bill 477 Planning Guidance.aspxAssembly Bill 477 Planning GuidanceCalifornia Governor's Office of Emergency Services, published September 4, 2019The purpose of this guidance is to ensure emergency managers recognize the need, and understand the process, of integrating whole community partners as they develop their emergency plans.
Cal OES Voluntary Disaster Registry Planning Guidancehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Cal OES Voluntary Disaster Registry Planning Guidance.aspxCal OES Voluntary Disaster Registry Planning GuidanceCalifornia Governor's Office of Emergency Services, revised Janaury 2021This document contains planning guidance around Government Code section 8593.3.
Individuals with Disabilities in Emergency Preparedness - Executive Order 13347https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Individuals with Disabilities in Emergency Preparedness - Executive Order 13347.aspxIndividuals with Disabilities in Emergency Preparedness - Executive Order 13347Homeland Security Digital Library, Department of Homeland Security, published 2005Executive Order 13347 sets forth the role of the Federal Government in effectively addressing the issue of Individuals with Disabilities in Emergency Preparedness. 

 Personal and Community Preparedness

 

 

A Whole Community Approach to Emergency Management (FEMA)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/A Whole Community Approach to Emergency Management (FEMA).aspxA Whole Community Approach to Emergency Management (FEMA)Federal Emergency Management Agency, published December 2011This document presents a foundation for increasing individual preparedness and engaging with members of the community as vital partners in enhancing the resiliency and security of our nation through a Whole Community approach.
ADDRESSING ACCESS AND FUNCTIONAL NEEDS (AFN) IN SCHOOL AND HIGHER EDUCATION EMERGENCY OPERATIONS PLANS (EOPS)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ADDRESSING ACCESS AND FUNCTIONAL NEEDS (AFN) IN SCHOOL AND HIGHER EDUCATION EMERGENCY OPERATIONS PLANS (EOPS).aspxADDRESSING ACCESS AND FUNCTIONAL NEEDS (AFN) IN SCHOOL AND HIGHER EDUCATION EMERGENCY OPERATIONS PLANS (EOPS)Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center, published 2016This Webinar provided an overview of AFN integration within schools and institutions of higher education (IHEs), as well as specific information on and examples of inclusive preparedness planning in schools and IHEs.
ASPR TRACIE Access and Functional Needs Topic Collectionhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ASPR TRACIE Access and Functional Needs Topic Collection.aspxASPR TRACIE Access and Functional Needs Topic CollectionAssistant Secretary for Preparedness and Response, published September 15, 2015A great general topic collection on access and functional needs that is continuously updated.
Access and Function Needs Disaster Survey Resultshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Function Needs Disaster Survey Results.aspxAccess and Function Needs Disaster Survey ResultsDisability Disaster Access & Resources, published 2019This is an infographic on AFN disaster survey results.
Access and Functional Needs Guidance Resource Book and County Templatehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs Guidance Resource Book and County Template.aspxAccess and Functional Needs Guidance Resource Book and County TemplateOklahoma State Department of Health, published Sept 2012Link downloads a document which serves as a resource book and template to assist local emergency planners in identifying the specialized resources needed to address everyone in their communities.

 State and Local Preparedness

 

 

AFN Injects for Use by Local Emergency Planning Personnel in Emergency Management Tabletops and Exerciseshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AFN Injects for Use by Local Emergency Planning Personnel in Emergency Management Tabletops and Exercises.aspxAFN Injects for Use by Local Emergency Planning Personnel in Emergency Management Tabletops and Exercises(Arkansas' University Center on Disabilities, published 2015Document containing examples of injects targeting AFN considerations to adapt for use during a tabletop exercise.
Accessible Public Event Checklisthttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Accessible Public Event Checklist.aspxAccessible Public Event ChecklistCity and County of San Francisco, revised January 2021This checklist has been developed to assist event planners in ensuring that the facility and event set-up comply with Federal and State disability access laws.
An Emergency Evacuation Planning Model for Vulnerable Populations Using Public Transit Systemshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/An Emergency Evacuation Planning Model for Vulnerable Populations Using Public Transit Systems.aspxAn Emergency Evacuation Planning Model for Vulnerable Populations Using Public Transit SystemsJournal of Public Transportation, published July 4, 2005A 25-page planning model of guidelines and best practices for assisting the evacuation of vulnerable populations through the use of Public Transit Systems.
Cal OES - Active Shooter Awareness Guidancehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Cal OES - Active Shooter Awareness Guidance.aspxCal OES - Active Shooter Awareness GuidanceCalifornia Governor's Office of Emergency Services, published September 2016This is a guide aims to promote safety and security among those with disabilities during an active shooter attack.
Cal OES - Best Practices for Stakeholder Inclusion (June 2020)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Cal OES - Best Practices for Stakeholder Inclusion (June 2020).aspxCal OES - Best Practices for Stakeholder Inclusion (June 2020)California Governor's Office of Emergency Services, published June 2020The purpose of this paper is to ensure emergency managers recognize, understand, and integrate whole community partners as they develop emergency plans.

 Sheltering

 

 

CDC's Disability and Health Emergency Preparedness Assessmenthttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/CDC's Disability and Health Emergency Preparedness Assessment.aspxCDC's Disability and Health Emergency Preparedness AssessmentCenters for Disease Control and Prevention, National Center on Birth Defects and Developmental Disabilities, updated September 14, 2020Website features resources to assess shelters for accessibility barriers and possible solutions.
Emergency Shelter Communications Toolkit Field Guidehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Shelter Communications Toolkit Field Guide.aspxEmergency Shelter Communications Toolkit Field GuideCity of Seattle, published December 19, 2017Webpage providing myriad of resources for shelter staff to prepare for activation of a shelter and ensuring accessibility.
Emergency Shelter Communications Toolkithttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Emergency Shelter Communications Toolkit.aspxEmergency Shelter Communications ToolkitCity of Seattle Parks & Recreation, published July 1, 2014Toolkit for large city government employees on how to assist in emergency sheltering operations.
Mass Care Response in Meeting the Needs of Infants and Children - Task Force Planninghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Mass Care Response in Meeting the Needs of Infants and Children - Task Force Planning.aspxMass Care Response in Meeting the Needs of Infants and Children - Task Force PlanningFederal Emergency Management Agency, published July 1, 2013This "Lessons Learned" document explains "Mass Care Response in Meeting the Needs of Infants and Children" through task force planning.

 Real World Events

 

 

Non-Traditional Shelter Case Studieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Non-Traditional Shelter Case Studies.aspxNon-Traditional Shelter Case StudiesNational Mass Care Strategy, American Red Cross, published December 31, 2011Case studies of the use of non-traditional sheltering during real world events.
Red Cross Open Shelter Maphttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Red Cross Open Shelter Map.aspxRed Cross Open Shelter MapAmerican Red Cross, updated 2021Real-time map showing all currently open Red Cross shelters across the country; webpage also contains additional information about shelter eligibility and services offered.

 Sheltering Planning Guidelines

 

 

Americans with Disabilities Act - ADA Checklist for Emergency Sheltershttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Americans with Disabilities Act - ADA Checklist for Emergency Shelters.aspxAmericans with Disabilities Act - ADA Checklist for Emergency SheltersU.S. Department of Justice Civil Rights Division, Disability Rights Section, published July 26, 2007Foundational resource for AFN considerations in emergency sheltering. The document provides an in-depth overview and checklist for meeting ADA requirements.
City of Los Angeles EOP Mass Care and Sheltering Annex - Non-Traditional Sheltering Annexhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/City of Los Angeles EOP Mass Care and Sheltering Annex - Non-Traditional Sheltering Annex.aspxCity of Los Angeles EOP Mass Care and Sheltering Annex - Non-Traditional Sheltering AnnexL.A. City Emergency Management Department, published June 2018This annex to the Emergency Operations Plan for the City of Los Angeles provides examples of emergency planning related to access and functional needs population considerations.
Commonly Used Sheltering Items and Services Listinghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Commonly Used Sheltering Items and Services Listing.aspxCommonly Used Sheltering Items and Services ListingReady.gov, Federal Emergency Management Agency, published March 2013Catalog of supplies and services commonly used during sheltering operations to assist with planning efforts.
Functional Assessment Service Team (FAST)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Functional Assessment Service Team (FAST).aspxFunctional Assessment Service Team (FAST)California Department of Social Services, updated 2021Website has links to general information about the FAST program and the FAST Leader Program, including applications to take either the FAST or FAST Leader training.
Local Evacuation and Mass Care Planning Handbookhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Local Evacuation and Mass Care Planning Handbook.aspxLocal Evacuation and Mass Care Planning HandbookMichigan Department of State Police, Office of Emergency Management and Homeland Security, published March 1, 2013Plan for evacuation and mass care sheltering management from the lens of a local jurisdiction.

 Sheltering Sample Plans and Templates

 

 

Los Angeles Mass Care Annexhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Los Angeles Mass Care Annex.aspxLos Angeles Mass Care AnnexThe City of Los Angeles, published May 2018This is the City of Los Angeles' Emergency Operations Plan Mass Care and Sheltering Annex. The purpose is to facilitate response involving mass care and sheltering.
Non-Traditional Shelter Concept of Operations Templatehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Non-Traditional Shelter Concept of Operations Template.aspxNon-Traditional Shelter Concept of Operations TemplateNational Mass Care Strategy, City of Los Angeles Emergency Management Department, published December 31, 2011Template intended for local, state, and/or tribal emergency managers that assists in planning for non-traditional shelter operations in an emergency response.

 Smartphone Apps

 

 

AFN Tips Mobile Apphttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/AFN Tips Mobile App.aspxAFN Tips Mobile AppUniversity of Hawaii, Hawaii Emergency Preparedness System of Support Project at the Center on Disability Studies, updated 2018This webpage works as an app intended to support first responders and others who are assisting individuals with access and functional needs in times of crisis.
Show Me for Emergencieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Show Me for Emergencies.aspxShow Me for EmergenciesGoogle Play, Massachusetts Department of Public Health, updated June 25, 2020A communication tool designed for workers in a family assistance center (FAC) after a mass casualty or mass fatality incident to use to connect with people who may have trouble expressing their needs.

 Communication

 

 

Google Translatehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Google Translate.aspxGoogle TranslateGoogle Play, Google LLC, updated January 28, 2021Translation app that supports offline translation of English and 59 other languages. (Online features includes more languages supported and general features.)
Picture Card Maker PLUS (update to say Visuals2Go)https://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Picture Card Maker PLUS (update to say Visuals2Go).aspxPicture Card Maker PLUS (update to say Visuals2Go)Apple App Store, Bo Innovations, updated December 24, 2020Educational app created to support individuals with communication and learning difficulties.
Sprint IP - Free communication app for people who have hearing and speech difficultieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Sprint IP - Free communication app for people who have hearing and speech difficulties.aspxSprint IP - Free communication app for people who have hearing and speech difficultiesSprint Mobile, updated 2021App allows people to place relay calls and communicate using text.
ntouch - App for deaf individuals to communicate more easily with people who don't know sign languagehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/ntouch - App for deaf individuals to communicate more easily with people who don't know sign language.aspxntouch - App for deaf individuals to communicate more easily with people who don't know sign languageSorenson Communications, Inc., updated 2021App for deaf individuals to communicate more easily with people who do not have sign language knowledge.

 Personal Preparedness

 

 

American Red Cross Informative appshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/American Red Cross Informative apps.aspxAmerican Red Cross Informative appsAmerican Red Cross, updated 2021Webpage listing many preparedness-related apps from the ARC, including an app specifically for kids aged 7-11.
FEMA Mobilehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/FEMA Mobile.aspxFEMA MobileFederal Emergency Management Agency, updated November 2, 2020One-stop shop app for emergency preparedness which includes emergency alerts, preparedness tips, and disaster resources.
Help Kids Copehttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Help Kids Cope.aspxHelp Kids CopeGoogle Play, National Child Traumatic Stress Network, updated February 12, 2020An app designed to assist parents in talking to their children about different disasters they may experience or have already experienced.

 Videos

 

 

Accessible Virtual Meetings - Tools and Resources for Nonprofits Working Through the Pandemichttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Accessible Virtual Meetings - Tools and Resources for Nonprofits Working Through the Pandemic.aspxAccessible Virtual Meetings - Tools and Resources for Nonprofits Working Through the PandemicYoutube.com, Collaborating Agencies’ Disaster Relief Effort (CADRE) andTools and resources targeted for nonprofits organizations on holding accessible virtual meetings.
American Red Cross Disaster Preparedness for People with Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/American Red Cross Disaster Preparedness for People with Disabilities.aspxAmerican Red Cross Disaster Preparedness for People with DisabilitiesYouTube, American Red Cross, published May 17, 2013This video shows how AFN individuals should prepare for a disaster.
Disability Sensitivity Training Video - Don’t Be Awkwardhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Disability Sensitivity Training Video - Don’t Be Awkward.aspxDisability Sensitivity Training Video - Don’t Be AwkwardYoutube.com, DCGovernment, publised October 2, 2014A three minute video providing some basic tips for communication for individuals with disabilities and others with access and functional needs.
Prepare a Family Emergency Plan - Disastershttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Prepare a Family Emergency Plan - Disasters.aspxPrepare a Family Emergency Plan - DisastersYoutube.com, Sikana, published May 12, 2016Short tutorial video on learning how to prepare a family emergency plan for a major disaster.
Preparing Makes Sense for Older Americanshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Preparing Makes Sense for Older Americans.aspxPreparing Makes Sense for Older AmericansYouTube, Federal Emergency Management Agency, published May 6, 2013This is an ASL interpreted video about disaster planning for elderly Americans.

 Earthquake Preparedness

 

 

Access and Functional Needs ShakeOut People Who Are Blind or Have Low Visionhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs ShakeOut People Who Are Blind or Have Low Vision.aspxAccess and Functional Needs ShakeOut People Who Are Blind or Have Low VisionYoutube.com, California Governor's Office of Emergency Services, published October 15, 2014There are specific steps people who are blind and people with low vision can take to plan for their own safety and the safety of loved ones during an earthquake.
Access and Functional Needs ShakeOut for Older Adultshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs ShakeOut for Older Adults.aspxAccess and Functional Needs ShakeOut for Older AdultsYoutube.com, California Governor's Office of Emergency Services, published October 15, 2014Older adults may have challenges, especially when it comes to earthquakes. This video will help older adults and their loved ones prepare for earthquakes.
Access and Functional Needs ShakeOut for People Who are Deaf or Hard of Hearinghttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs ShakeOut for People Who are Deaf or Hard of Hearing.aspxAccess and Functional Needs ShakeOut for People Who are Deaf or Hard of HearingYoutube.com, California Governor's Office of Emergency Services, published October 15, 2014How do people with hearing loss know what to do in the event of an earthquake, and what considerations need to be taken? Watch this video and learn how planning and preparation are key to safety.
Access and Functional Needs ShakeOut for People with Mobility Disabilitieshttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs ShakeOut for People with Mobility Disabilities.aspxAccess and Functional Needs ShakeOut for People with Mobility DisabilitiesYoutube.com, California Governor's Office of Emergency Services, published October 15, 2014Enable confidence and success in those who are restricted by limits in their mobility. Watch this video and learn how to plan and prepare for your personal safety during an earthquake.
Access and Functional Needs Shakeout Introhttps://www.caloes.ca.gov/AccessFunctionalNeedsSite/AFNLibrary/Access and Functional Needs Shakeout Intro.aspxAccess and Functional Needs Shakeout IntroYoutube.com, California Governor's Office of Emergency Services, published October 15, 2014Last year more than 9.6 million Californians participated in ShakeOut drills across the state. Participating is a great way for your family or organization to be prepared to survive and recover quickly from big earthquakes.

 

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