Administration/Reimbursement

Fire & Rescue
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Introduction

The Administration/Reimbursement section is responsible for the administration of the terms and conditions prescribed under the California Fire Assistance Agreement (CFAA) which includes but is not limited to processing the reimbursement of certain resources that are requested and utilized under the CFAA.

 

Administration/Reimbursement Contact Information

​​Main Fire Phone: (916) 845-8711

​Email: cfaareimbursement@caloes.ca.gov

Lori Lopez, Deputy Chief

Administration

Phone: (916) 845-8722 / FAX: (916) 845-8396

lori.lopez@caloes.ca.gov


Vacant, Senior Emergency Services Coordinator

Reimbursement Lead

Phone: TBD / FAX: (916) 845-8396

Auburn Diede, Associate Governmental Program Analyst

Phone: (916) 845-8725 / FAX: (916) 845-8396

auburn.diede@caloes.ca.gov

​Kelly Faustino, Associate Governmental Program Analyst            

Phone:  (916) 845-8662 / FAX: (916) 845-8396

kelly.faustino@caloes.ca.gov

​Sage Torrez, Associate Governmental Program Analyst

Phone: (916) 845-8424 / FAX: (916) 845-8396

sage.torrez@caloes.ca.gov

Nicole Stanich, Staff Services Analyst

Phone: (916) 845-8717 / FAX: (916) 845-8396

nicole.stanich@caloes.ca.gov

Garett Chan, Staff Services Analyst

Phone: (916) 845-8871 / FAX: (916) 845-8396

garett.chan@caloes.ca.gov

Vacant, Staff Services Analyst

Phone: TBD / FAX: (916) 845-8396


*If you would like to take note of changes to the new Agreement, please click on the 2020 CFAA Changes Letter below.

2020 CFAA Changes Letter

California Fire Assistance Agreement (CFAA)

May 1, 2020 – December 31, 2024 CFAA Agreement with 2020 Exhibits

The CFAA is the negotiated reimbursement mechanism for local government fire agency responses through the California Fire Service and Rescue Emergency Mutual Aid System. The terms and conditions that outline the methods of reimbursement calculation are defined in Exhibit A. Understanding the CFAA is recommended for developing business practices when responding under the Mutual Aid System. 

 


2015 California Fire Assistance Agreement (CFAA) Workshop

The CFAA Workshop shown in this video was held at Cal OES HQ in April 2015, and presented by Lori Lopez, Reimbursement Lead for the Cal OES Fire and Rescue Division.

*Once a new training curriculum for the new Agreement is developed, it will supersede the 2015 California Fire Assistance Agreement CFAA Workshop video.

​Rate Letter

Current Apparatus, Support Equipment, & Volunteer Rates

The Rate Letter provides current set reimbursement rates for engines, water tenders, support vehicles, privately-owned vehicles, and base volunteer personnel rates. The rates are set by the California Fire Assistance Agreement (CFAA) Committee, and cannot be altered. The Rate Letter is effective on the date of the letter (publish date), and remains in effect until a new one is published. Only the most current Rate Letter is available on this site.

Rate Letter (Effective May 1, 2020)

​Salary Survey / Administrative Rate

The salary survey can be updated any time throughout the year. Keep in mind that rates are effective the day our office receives them, and cannot be retroacted. Acceptable means of submission are by email, fax, or regular post office mail. Please review the instructions to understand allowed procedures for completing the survey. All fields are required. Incomplete salary surveys will be returned, and not accepted until completed. 

 

 

2020 Salary Survey / Administrative Rate – FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/2020_Salary_Survey_Administrative_Rate_–_FILLABLE.pdf2020 Salary Survey / Administrative Rate – FILLABLE2020 Salary Survey / Administrative Rate – FILLABLE 2020 Salary Survey / Admin Rate Reimbursement10/26/2020 6:43:59 PM
Attachment A. Non-Suppression Personnel - FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/Attachment_A._Non-Suppression_Personnel_-_FILLABLE.pdfAttachment A. Non-Suppression Personnel - FILLABLEAttachment A. Non-Suppression Personnel - FILLABLE 2020 Salary Survey / Admin Rate Reimbursement5/1/2020 2:08:29 PM
Attachment B. Supplemental Personnel - FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/Attachment_B._Supplemental_Personnel_-_FILLABLE.pdfAttachment B. Supplemental Personnel - FILLABLEAttachment B. Supplemental Personnel - FILLABLE 2020 Salary Survey / Admin Rate Reimbursement5/1/2020 2:08:34 PM
Indirect Cost Rate Plan (ICRP) Definitionshttps://www.caloes.ca.gov/FireRescueSite/Documents/Indirect_Cost_Rate_Plan_(ICRP)_Definitions.pdfIndirect Cost Rate Plan (ICRP) DefinitionsIndirect Cost Rate Plan (ICRP) Definitions 2020 Salary Survey / Admin Rate Reimbursement5/1/2020 2:08:51 PM
Instructions for Completing Administrative Rate Calculationshttps://www.caloes.ca.gov/FireRescueSite/Documents/Instructions_for_Completing_Administrative_Rate_Calculations.pdfInstructions for Completing Administrative Rate CalculationsInstructions for Completing Administrative Rate Calculations 2020 Salary Survey / Admin Rate Reimbursement5/14/2020 4:37:12 PM
Instructions for Completing the 2020 Cal OES Salary Surveyhttps://www.caloes.ca.gov/FireRescueSite/Documents/Instructions_for_Completing_the_2020_Cal_OES_Salary_Survey.pdfInstructions for Completing the 2020 Cal OES Salary SurveyInstructions for Completing the 2020 Cal OES Salary Survey 2020 Salary Survey / Admin Rate Reimbursement7/20/2020 11:28:59 PM
Sample Resolution #1https://www.caloes.ca.gov/FireRescueSite/Documents/Sample_Resolution_1.pdfSample Resolution #1Sample Resolution #1 2020 Salary Survey / Admin Rate Reimbursement5/1/2020 2:09:14 PM
Sample Resolution #2https://www.caloes.ca.gov/FireRescueSite/Documents/Sample_Resolution_2.pdfSample Resolution #2Sample Resolution #2 2020 Salary Survey / Admin Rate Reimbursement5/1/2020 2:09:18 PM

​Cal OES Emergency Activity Record (OES F-42) Form

For information on how to request the new OES F-42 form, please contact your regional Cal OES Assistant Chief.

The PDF version of the OES F-42 form available for download is to be used for training purposes only and is not intended for official use.

 

 

Cal OES Emergency Activity Record (OES F-42) - WATERMARKED - FINALhttps://www.caloes.ca.gov/FireRescueSite/Documents/20160601-CalOES-F42-Emergency_Activity_Record-v.59-FINAL-WMARK.pdfCal OES Emergency Activity Record (OES F-42) - WATERMARKED - FINALCal OES Emergency Activity Record (OES F-42) Form. *** FINAL VERSION. THIS FORM IS INTENDED FOR TRAINING PURPOSES ONLY AND NOT FOR OFFICIAL USE *** June2016.59FINAL WATERMARKReimbursement - F426/17/2019 4:16:23 PM

Expense Claim Reimbursement

Under normal conditions, travel expenses that occur in California are not reimbursable per the CFAA. However, there are uncommon situations that arise, and an Incident Commander may approve certain travel costs associated with a mutual aid response. Any expenses submitted on a travel expense log must follow the procedures outlined in Exhibit "H" of the CFAA (link to the agreement is above). There are no exceptions to the documentation requirements in Exhibit "H".

 

 

Cal OES F-142A (Expense Claim Reimbursement Log) – NON-FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/Cal_OES_F-142A_(Expense_Claim_Reimbursement_Log)_–_NON-FILLABLE.pdfCal OES F-142A (Expense Claim Reimbursement Log) – NON-FILLABLECal OES F-142A (Expense Claim Reimbursement Log) – NON-FILLABLE; Travel Expenses; F-42s; TEC; F-142A; Expense Claim Reimubrsement LogReimbursement - Travel11/15/2020 4:01:03 AM
Cal OES F-142A (Expense Claim Reimbursement Log) – FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/Cal_OES_F-142A_(Expense_Claim_Reimbursement_Log)_–_FILLABLE.pdfCal OES F-142A (Expense Claim Reimbursement Log) – FILLABLECal OES F-142A (Expense Claim Reimbursement Log) – FILLABLE Reimbursement - Travel10/29/2020 8:27:18 PM
Cal OES Emergency Meal Lodging Roster – FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/Cal_OES_Emergency_Meal_Lodging_Roster_–_FILLABLE.pdfCal OES Emergency Meal Lodging Roster – FILLABLECal OES Emergency Meal Lodging Roster – FILLABLE Reimbursement - Travel5/1/2020 2:08:37 PM
2020 Cal OES Exhibit H (In-State Travel and Incident Related Expenses)https://www.caloes.ca.gov/FireRescueSite/Documents/2020_Cal_OES_Exhibit_H_(In-State_Travel_and_Incident_Related_Expenses).pdf2020 Cal OES Exhibit H (In-State Travel and Incident Related Expenses)2020 Cal OES Exhibit H (In-State Travel and Incident Related Expenses)Reimbursement - Travel5/1/2020 2:08:21 PM
2020 Cal OES Exhibit G (Reimbursement Policy and Procedures for Outside the State of California Assignments)https://www.caloes.ca.gov/FireRescueSite/Documents/2020_Cal_OES_Exhibit_G_(Reimbursement_Policy_and_Procedures_for_Outside_the_State_of_California_Assignments).pdf2020 Cal OES Exhibit G (Reimbursement Policy and Procedures for Outside the State of California Assignments)2020 Cal OES Exhibit G (Reimbursement Policy and Procedures for Outside the State of California Assignments) Reimbursement - Travel5/1/2020 2:08:15 PM

​Fire Management Assistance Grant (FMAG)

 Fire Management Assistance is available to States, local and tribal governments, for the mitigation, management, and control of fires on publicly or privately owned forests or grasslands, which threaten such destruction as would constitute a major disaster. The Fire Management Assistance declaration process is initiated when a State submits a request for assistance to the Federal Emergency Management Agency (FEMA) Regional Director at the time a "threat of major disaster" exists. The entire process is accomplished on an expedited basis and a FEMA decision is rendered in a matter of hours.

The Fire Management Assistance Grant Program (FMAGP) provides a 75 percent Federal cost share and the State pays the remaining 25 percent for actual costs. Before a grant can be awarded, a State must demonstrate that total eligible costs for the declared fire meet or exceed either the individual fire cost threshold - which is applies to single fires, or the cumulative fire cost threshold, which recognizes numerous smaller fires burning throughout a State.

Eligible firefighting costs may include expenses for field camps; equipment use, repair and replacement; tools, materials and supplies; and mobilization and demobilization activities.

More information concerning the FMAG Program can be found on the FEMA FMAG web page:
https://www.fema.gov/fire-management-assistance-grant-program

 

 

CalOES 2019 FMAGP Presentationhttps://www.caloes.ca.gov/FireRescueSite/Documents/CalOES-FMAGP_2019_Presentation.pptxCalOES 2019 FMAGP PresentationMicrosoft PowerPoint (.PPT) presentation describing the purpose of the Fire Management Assistance Grant Program (FMAGP) - April 2019Fire Operations - FMAG12/16/2019 6:45:14 PM
Cal OES FMAG (ABC Form) FILLABLEhttps://www.caloes.ca.gov/FireRescueSite/Documents/FMAG_Form_Fillable.pdfCal OES FMAG (ABC Form) FILLABLECal OES Initial Request (ABC Form) for the Fire Management Assistance Grant. This is a fillable PDF form - 2018Fire Operations - FMAG6/17/2019 4:17:35 PM

 

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