| 01. What is an EAP and why is it important? | 01. What is an EAP and why is it important? | <p>An EAP is a written document that identifies potential emergency conditions at a dam and specifies preplanned actions to help minimize property damage and loss of life should those conditions occur.<br> <br>EAPs contain procedures and information that instruct dam owners to issue early warning and notification messages to downstream emergency management authorities. The document must also contain inundation map(s) demonstrating critical areas for evacuation-related actions. Additionally, EAPs:<br> <br>· Provide assistance and guidance to local jurisdictions on their emergency planning for dam failure events; and<br>· Aid local, state, and federal agencies with activities to ensure effective dam incident emergency response procedures and planning. </p> |
| 02. Who is required to have an EAP? | 02. Who is required to have an EAP? | <p>Sections 6160 and 6161 of the California Water Code and Government Code Section 8589.5 require owners of state regulated dams to submit EAPs to Cal OES and the Department of Water Resources (DWR) Division of Safety of Dams (DSOD), unless the dam has been classified as low hazard by DSOD.</p> |
| 03. What are dam hazard classifications? | 03. What are dam hazard classifications? | <p>The downstream hazard classifications are based solely on potential downstream impacts to life and property should the dam fail when operating with a full reservoir. These classifications are not related to the condition of the dam or its appurtenant structures. The definitions for downstream hazard classifications are based on the Federal Guidelines for Inundation Mapping of Flood Risks Associated with Dam Incidents and Failures (FEMA P-946, July 2013). FEMA categorizes the downstream hazard potential into three categories in increasing severity: Low, Significant, and High. DSOD adds a fourth category of “Extremely High” to identify dams that may impact highly populated areas or critical infrastructure, or have short evacuation warning times.</p> |
| 04. What are the requirements if my dam is co-regulated by FERC? | 04. What are the requirements if my dam is co-regulated by FERC? | <p>An owner of a dam that is jointly regulated by the state and the Federal Energy Regulatory Commission (FERC) shall prepare an EAP in accordance with FERC guidelines.</p><p>Do not submit an EAP with "For Official Use Only (FOUO)" or "CUI/CEII" markings. We will not approve an EAP with these markings. An EAP can be submitted with the recommended markings, "Confidential: Not for Public Release."</p> |
| 05. How often is a dam owner required to maintain, update, and revise an EAP? | 05. How often is a dam owner required to maintain, update, and revise an EAP? | <p>Dam owners shall update their EAP, including inundation map(s), at least every ten (10) years. Updates are also required when there is:<br>· a significant modification to the dam or a critical appurtenant structure, as determined by DSOD;<br>· a significant change to downstream development that involves people and property.</p><p>· when the Inundation Maps expires or there is approval of new inundation maps.</p> |
| 06. Are there any other statutory requirements for jurisdictional dam owners? | 06. Are there any other statutory requirements for jurisdictional dam owners? | <p>Yes. At least once annually, the dam owner shall conduct an EAP notification or tabletop exercise with local public safety agencies.<br> <br>Please see the <a title="This is a link to the Division of Safety of Dams webpage" href="https://www.water.ca.gov/Programs/All-Programs/Division-of-Safety-of-Dams" target="_blank">DSOD webpage</a> for statutory requirements related to inundation mapping.</p> |
| 07. When is my EAP due? | 07. When is my EAP due? | <p>Deadlines for dam EAP submissions are:<br>· On or before January 1, 2018, if the hazard classification is extremely high.<br>· On or before January 1, 2019, if the hazard classification is high.<br>· On or before January 1, 2021, if the hazard classification is significant.</p> |
| 08. Where should I submit my EAP? | 08. Where should I submit my EAP? | <p>Per legislation, the development of an EAP should be based on and include an inundation map approved by DSOD. After development, dam owners must submit the EAP to both Cal OES and DSOD. </p><p> </p><p>Please submit an electronic copy to <a href="mailto:eap@caloes.ca.gov" target="_blank"><u><font color="#0066cc">eap@caloes.ca.gov</font></u></a>.</p><p> </p><p>Due to COVID-19, a hard copy submittal of the EAP <span class="ms-rteStyle-Bold">drafts</span>, are not required. </p><p> </p><p>After <span class="ms-rteStyle-Bold">EAP Approval</span>, dam owners must submit one final hard copy EAP to the Dam Safety Division:</p><p>Dam Safety Planning Division Chief<br>California Governor's Office of Emergency Services<br>3650 Schriever Avenue<br>Mather, CA 95655</p> |
| 09. How should I develop my EAP? | 09. How should I develop my EAP? | <p>California statute requires that EAPs be developed in accordance with FEMA’s Federal Guidelines for Dam Safety: Emergency Action Planning for Dams. Government Code Section 8589.5 also requires that the EAP must include at a minimum:<br>· Notification flowcharts and contact information<br>· The response process<br>· The roles and responsibilities of the dam owner and impacted jurisdictions following an incident involving the dam<br>· Preparedness activities and exercise schedules<br>· Inundation maps approved by DWR<br>· Any additional information that may impact life or property<br> <br>As needed, Cal OES will develop additional tools and information to aid in the EAP process. <br> <br>California law also requires that EAPs be developed in consultation with any local public safety agency that may be impacted by an incident involving the dam, to the extent a local agency wishes to consult. This process/outreach needs to be documented within the EAP.</p> |
| 10. How do I document involvement of local public safety agencies in my EAP development process? | 10. How do I document involvement of local public safety agencies in my EAP development process? | There is no prescribed method of documenting your local public safety agency participation in your EAP development process. Some possible methods to document are:<br>1. Signature Page <br>2. Narrative explaining which agencies were consulted during development of the plan and what the contributions were<br>3. Agenda, sign-in roster, and minutes from EAP development meeting(s) |
| 11. When does the 60 day review period begin? | 11. When does the 60 day review period begin? | <p>The 60 day review period begins when the Cal OES Dam Safety Planning Division receives the EAP with the approved inundation map included. If an EAP is submitted to<br> Cal OES without an approved inundation map, the review period will begin when the Dam Safety Planning Division receives the letter from DSOD that the applicable inundation map has been approved. </p> |
| 12. I currently have an EAP. Can that be re-submitted for approval under the new requirements? | 12. I currently have an EAP. Can that be re-submitted for approval under the new requirements? | <p>If a dam owner has an existing EAP as of March 1, 2017, the owner can submit the inundation map within that plan to DSOD for approval. DSOD will review and may approve the inundation map if it is deemed sufficient. If DSOD approves the map, the dam owner may submit the EAP to Cal OES for review. </p> |
| 13. Is there money available to help pay for my map? | 13. Is there money available to help pay for my map? | <p>Unfortunately, the legislature did not allocate any funds to help dam owners pay for inundation maps. Cal OES is administering several grants that may be applicable. For more information, please contact Steven Larson with Cal OES at <a href="mailto:PDFM@caloes.ca.gov" target="_blank">PDFM@caloes.ca.gov</a> or <a href="mailto:MHGP@caloes.ca.gov" target="_blank">MHGP@caloes.ca.gov</a>. </p><p>DSOD staff continues to research grants and will contact dam owners if a grant may be applicable to inundation maps. </p> |
| 14. What should I do once I receive an approval on my EAP? | 14. What should I do once I receive an approval on my EAP? | <ol><li>Submit a hard-copy and electronic version of the approved EAP to Cal OES, and all Local Public Safety agencies listed on the notification flowcharts. </li><li>Exercise the plan annually with all Local Public Safety agencies listed on the notification flowcharts, so all agencies are familiar with any changes made to the plan and their responsibilities.</li></ol> |
| 15. Why am I receiving a notice of non- receipt? | 15. Why am I receiving a notice of non- receipt? | <p>Any dam owner that has not submitted an EAP by their dams hazard classifications deadline, will receive a notice of non-receipt letter. DSOD and Cal OES do not have the authority to extend deadlines, however communication is important. Cal OES encourages you to send letters to DSOD and Cal OES explaining why you can’t meet the deadline, your progress so far, and when you plan to submit the EAP. If an owner does not develop an EAP upon order by DSOD, then DSOD is authorized to prepare a map and EAP and recover costs from the dam owner. The Department is also authorized to impose penalties and will address enforcement on a case-by-case basis.</p> |
| 16. If I follow the EAP templates, will I receive an automatic approval for my EAP? | 16. If I follow the EAP templates, will I receive an automatic approval for my EAP? | <p>An automatic approval of the EAP is not guaranteed as each dam is different. Based on the information provided in the EAP, additional information may be required. Utilizing the EAP templates when drafting an EAP can significantly reduce the number of revisions for an EAP. It is common for all EAP’s to go through multiple revisions, including one from the Cal OES Internal Working Group, the Dam Safety Planning Chief, and the Deputy Director. </p> |
