Grant Subrecipient - EEOP Compliance Requirements

Civil Rights, EEO and Health & Safety
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Cal OES is responsible for the administration of federal funds distributed to local and regional entities. As a recipient of federal funds, Cal OES and its subrecipients are required to adhere to all state and federal EEO compliance requirements. The Cal OES EEO Office is responsible for ensuring its subrecipients are fully compliant with all EEO requirements.

Department of Justice – Federal Funding

As a condition for receiving funding from the U.S. Department of Justice Office of Justice Programs (OJP), recipients and subrecipients must comply with applicable federal Civil Rights laws.


Develop EEOP - Subrecipients are required to develop an Equal Employment Opportunity Plan (EEOP) if they meet all of the following criteria:

        • The subrecipient is a state or local government agency or a business; AND
        • The subrecipient has 50 or more employees; AND
        • The subrecipient has received a single award of $25,000 or more.


Submit EEOP - Subrecipients who meet the above criteria AND receive a single award of $500,000 or more must submit their EEOP to the U.S. Office for Civil Rights for review and approval. Once approved, a federal letter of compliance is provided, advising them their EEOP is good for 24 months from the date of the letter.


Exempt from EEOP - Subrecipients who meet the following criteria are exempt from developing and submitting an EEOP:

        • The subrecipient is a nonprofit, Indian Tribe, Medical or Educational Institution;
        • The subrecipient is a state or local government or private entity with less than 50 employees;
        • The subrecipient is a state or local government or private entity that receives less than $25,000.


Online Certification Form - All Subrecipients (regardless of their EEOP requirements) are required to complete the online Certification Form via the U.S. Department of Justice, Office of Justice Programs, EEO Reporting Tool annually.


For questions related to EEO compliance for Grant Subrecipients, please contact the Cal OES EEO Office by emailing You may also refer to the Subrecipient Handbook or reach out to your Cal OES Program Specialist for assistance. 

​For more information concerning EEO requirements for subrecipients, visit the U.S. Department of Justice Office of Justice programs website.



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