Federal Disaster Assistance

Recovery
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​​Federal Disaster Assistance

In a catastrophic disaster, and if the state'sPhoto of broken road governor requests, federal resources may be mobilized through the U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA) for federal assistance to state or local governments to pay part of the costs of rebuilding a community's damaged infrastructure. Federal assistance may include funding for debris removal, emergency protective measures and public services, repair or replacement of damaged public property, loans needed by communities for essential government functions and grants for public schools. FEMA coordinates with Cal OES to implement the Public Assistance (PA) Grant Program.

Photo of Public Assistance Process
  • ​​A joint Preliminary Damage Assessment is conducted by FEMA, Cal OES, and local partners to determine losses and recovery needs.

  • The Governor requests federal assistance.

  • The President approves the request for federal disaster funding or FEMA informs the governor it has been denied. This decision process could take a few hours or several weeks.

  • Cal OES holds Applicants' Briefings to provide a general overview of the Public Assistance (PA) program and describe the application process.

  • Applicants submit a Request for Public Assistance to Cal OES within 30 days of the date of the declaration.

  • Kick-off Meetings for eligible applicants are held with FEMA, Cal OES and the local partner to provide a more detailed review of the program and specific applicant needs.

  • The applicant submits a List of Projects to Cal OES.

  • Damaged sites are documented using a Subgrant Application (Project Worksheet).

  • Eligible Project Worksheets are obligated.

  • Funding is disbursed through Cal OES to the applicant as appropriate.

  • Applicants are required to provide quarterly status updates for each large project.

  • Applicants must submit time extension requests prior to the last approved project deadline.

  • Applicants complete construction of their projects and notify Cal OES

    • within 60 days of completion of EACH large progect

    • within 60 days of completion of ALL small projects

  • Cal OES and FEMA complete a closeout of the application.

​DR vs EM Declarations

The Stafford Act provides two types of declaratons, a Major Disaster Declaration (DR) and an Emergency Declaration (EM).

​DR Declaration

The President can declare a DR for any natural event the president believes has caused damage of such severity and magnitude that it is beyond the combined capabilities of State and local governments and disaster relief organizations to respond.  A DR provides a wide range of Federal assistance programs for individuals and public infrastructure, including funds for both emergency and permanent work.

 

​EM Declaration

 An EM can be declared for any occasion or instance the President determines Federal assistance is needed to supplement State and local efforts and capabilities to save lives, protect property and public health and safety, or to lessen or avert the threat of a catastrophe.  The amount of an EM declaration is capped at $5 million per single event unless continued assistance is need to alleviate the threat to lives, public health, and safety.

 

​Available Programs to Applicants

Debris Management

It is important for local governments to be familiar with state and federal eligibility and reasonable costs guidelines. Debris planning allows communities to be better prepared for a disaster by identifying debris collection and disposal sites, identifying potential debris contractors, and preparing debris removal contracts in advance of a disaster.

Environmental/Historic

Provides subject matter expertise with regard to state and federal environmental and historic laws/regulations. It is the responsibility of the applicants to be familiar and comply with theses laws and regulatons.

 

 

Checklist for Reviewing Procurements AFTER Dec 26 2014http://www.caloes.ca.gov/RecoverySite/Documents/Checklist for Procurements Associated with Disasters AFTER Dec 26 2014 - New Uniform Rules (11-14-16).pdfChecklist for Reviewing Procurements AFTER Dec 26 2014FEMA Information3/2/2017 7:12:15 PM
Checklist for Procurements BEFORE Dec 26 2014 IHE Hospitals and PNPshttp://www.caloes.ca.gov/RecoverySite/Documents/Checklist for Procurements Associated with Disasters BEFORE Dec 26 2014 IHE Hospitals and PNPs.pdfChecklist for Procurements BEFORE Dec 26 2014 IHE Hospitals and PNPsFEMA Information3/2/2017 7:12:31 PM
FEMA Key Points Regarding Contracting Practiceshttp://www.caloes.ca.gov/RecoverySite/Documents/FEMA Key Points Regarding Contracting Practices for Local and Tribal Governments.pdfFEMA Key Points Regarding Contracting PracticesFEMA Information3/2/2017 7:12:46 PM
PA Program and Policy Guide 2-21-2016http://www.caloes.ca.gov/RecoverySite/Documents/FEMA PA Program and Policy Guide 2-21-2016 Fixes.pdfPA Program and Policy Guide 2-21-2016FEMA Information3/2/2017 7:13:01 PM
Pricing Guice for Recipients and Subrecipientshttp://www.caloes.ca.gov/RecoverySite/Documents/FEMA Pricing Guide for Recipients and Subrecipients.pdfPricing Guice for Recipients and SubrecipientsFEMA Information3/2/2017 7:14:30 PM
Procurement Guidance Under 2 CFR Part 200http://www.caloes.ca.gov/RecoverySite/Documents/FEMA Procurement Guidance Under 2 CFR Part 200 Supplement to PDAT Field Manual.pdfProcurement Guidance Under 2 CFR Part 200FEMA Information3/2/2017 7:14:48 PM
OIG Audit Tips OIG-16-109-Dhttp://www.caloes.ca.gov/RecoverySite/Documents/OIG Audit Tips OIG-16-109-D 07.01.16.pdfOIG Audit Tips OIG-16-109-DFEMA Information3/2/2017 7:15:03 PM
Required Contract Clauses 2 C.F.R. 200.326 http://www.caloes.ca.gov/RecoverySite/Documents/Required Contract Clauses 2 C.F.R. 200.326 and 2 C.F.R. Part 200 Appendix II 10 9 17.pdfRequired Contract Clauses 2 C.F.R. 200.326 FEMA Information3/2/2017 7:15:16 PM
Request for Public Assistance (RPA)http://www.caloes.ca.gov/RecoverySite/Documents/002-FEMA RPA 90_049 (1).pdf.pdfRequest for Public Assistance (RPA)Submitted by eligible applicants for Presidential declared disaster events Recovery Forms4/5/2017 7:32:40 PM
Designation of Applicant's Agent Resolution (Cal OES 130)http://www.caloes.ca.gov/RecoverySite/Documents/006-Cal OES 130.pdfDesignation of Applicant's Agent Resolution (Cal OES 130)Must be renewed every three yearsRecovery Forms9/15/2017 9:01:32 PM
Signature Authority for California State Agencies (Cal OES 130SA)http://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 130SA.pdfSignature Authority for California State Agencies (Cal OES 130SA)Submitted by State Agencies when submitting an RFMAS or RPA Recovery Forms9/15/2017 9:02:01 PM
Project Assurances for Federal Assistance (Cal OES 89) Fillable Formhttp://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 89 rev 02-16-17 fillable.pdfProject Assurances for Federal Assistance (Cal OES 89) Fillable FormRequired document for all federal disaster assistance grants, in a fillable document.Recovery Forms9/15/2017 9:02:35 PM
Project Assurances for Federal Assistance (Cal OES 89) Non-fillable form.http://www.caloes.ca.gov/RecoverySite/Documents/Cal OES 89 rev 02-16-17.pdfProject Assurances for Federal Assistance (Cal OES 89) Non-fillable form.Required document for all federal disaster assistance grants (non-fillable form).Recovery Forms4/5/2017 9:43:00 PM
Reimbursement Request for Large Project Expenditureshttp://www.caloes.ca.gov/RecoverySite/Documents/Cal OES Form 132 rev 03-27-17.pdfReimbursement Request for Large Project ExpendituresThis form should be filled out by applicants' for their large project expenditures.Recovery Forms4/26/2017 1:36:23 AM
List of Projects (Cal OES 95)http://www.caloes.ca.gov/RecoverySite/Documents/Copy of Cal EMA 95 List Of Projects.xlsList of Projects (Cal OES 95)Used to submit an applicant's list of projects for all disaster eventsRecovery Forms8/14/2017 7:38:10 PM
CDAA & FEMA Comparison Charthttp://www.caloes.ca.gov/RecoverySite/Documents/CDAA - FEMA comparison.pdfCDAA & FEMA Comparison ChartThis table shows the differences between state and federal disaster assistance programs.Recovery Information Sheets4/3/2015 5:40:27 PM
DUNS Number Requirementhttp://www.caloes.ca.gov/RecoverySite/Documents/DUNS Number Requirement.pdfDUNS Number RequirementRecovery Information Sheets3/20/2015 7:33:53 PM
Emergency Proclamation Processhttp://www.caloes.ca.gov/RecoverySite/Documents/Emergency Proclamation reference guide.pdfEmergency Proclamation ProcessA quick reference guide for Local Government on the Emegency Proclamation Process Recovery Information Sheets12/18/2015 8:42:43 PM
PA Applicant Advisory Tri-foldhttp://www.caloes.ca.gov/RecoverySite/Documents/PA Applicant Advisory Tri-fold 1-19-16.pdfPA Applicant Advisory Tri-foldFour Steps to Success tri-foldRecovery Information Sheets7/19/2016 7:50:31 PM

​Other Federal Agency Assistance

 

 

Private Non Profits ONLY_January 3-12, 2017_Winter Storms_SBA #15049 for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Private Non Profits ONLY_January 3-12, 2017_Winter Storms_SBA 15049 for Phyiscal and Ecomonic Losses.pdfPrivate Non Profits ONLY_January 3-12, 2017_Winter Storms_SBA #15049 for Physical and Economic LossesDisaster Declarations for Private Non-Profits6/30/2017 6:42:19 PM
Private Non Profits ONLY_January 18-23, 2017_Winter Storms_SBA #15088 for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Private Non Profits ONLY_January 18-23, 2017_Winter Storms_SBA 15088 for Physical and Ecomonic Losses.pdfPrivate Non Profits ONLY_January 18-23, 2017_Winter Storms_SBA #15088 for Physical and Economic LossesDisaster Declarations for Private Non-Profits6/30/2017 6:41:48 PM
Private Non Profits ONLY_January 18-23, 2017_Winter Storms_SBA 15088 Amendment for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Private Non Profits ONLY_January 18-23, 2017_Winter Storms_SBA 15088 Amendment for Physical and Ecomonic Losses.pdfPrivate Non Profits ONLY_January 18-23, 2017_Winter Storms_SBA 15088 Amendment for Physical and Economic LossesDisaster Declarations for Private Non-Profits6/30/2017 6:41:27 PM
Private Non Profits ONLY_February 1-23, 2017_Winter Storms_SBA #15100 for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Private Non Profits ONLY_February 1-23, 2017_Winter Storms_SBA 15100 for Physical and Ecomonic Losses.pdfPrivate Non Profits ONLY_February 1-23, 2017_Winter Storms_SBA #15100 for Physical and Economic LossesDisaster Declarations for Private Non-Profits6/30/2017 6:41:00 PM
Private Non Profits ONLY_February 1-23, 2017_Winter Storms_SBA 15100 Amendment for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Private Non Profits ONLY_February 1-23, 2017_Winter Storms_SBA 15100 Amendment for Physical and Economic Losses.pdfPrivate Non Profits ONLY_February 1-23, 2017_Winter Storms_SBA 15100 Amendment for Physical and Economic LossesDisaster Declarations for Private Non-Profits6/30/2017 6:40:30 PM
Individual, Business, Private Non Profits_January 5-14, 2017_Winter Storms_SBA #15055 for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Individual, Business, Private Non Profits_January 5-14, 2017_Winter Storms_SBA 15055 for Physical and Ecomonic Losses.pdfIndividual, Business, Private Non Profits_January 5-14, 2017_Winter Storms_SBA #15055 for Physical and Economic LossesDisaster Declarations for Individuals, Business, & Private Non-Profits6/30/2017 6:43:16 PM
Individual, Business, Private Non Profits_February 1-25, 2017_Winter Storms_SBA #15092 for Physical and Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Individual, Business, Private Non Profits_February 1-25, 2017_Winter Storms_SBA 15092 for Physical and Ecomonic Losses.pdfIndividual, Business, Private Non Profits_February 1-25, 2017_Winter Storms_SBA #15092 for Physical and Economic LossesDisaster Declarations for Individuals, Business, & Private Non-Profits6/30/2017 6:42:52 PM
Farmers and Ranchers ONLY_January 5-14,2017_Winter Storms_USDA #M4303http://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_January 5-14,2017_Winter Storms_USDA M4303.pdfFarmers and Ranchers ONLY_January 5-14,2017_Winter Storms_USDA #M4303Disaster Declarations for Farmers & Ranchers6/2/2017 2:34:51 PM
Farmers and Ranchers ONLY_January 3-12, 2017_Winter Storms_USDA #M4301http://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_January 3-12, 2017_Winter Storms_USDA M4301.pdfFarmers and Ranchers ONLY_January 3-12, 2017_Winter Storms_USDA #M4301Disaster Declarations for Farmers & Ranchers6/2/2017 2:34:46 PM
Farmers and Ranchers ONLY_January 18-23, 2017_Winter Storms_USDA #M4305http://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_January 18-23, 2017_Winter Storms_USDA M4305.pdfFarmers and Ranchers ONLY_January 18-23, 2017_Winter Storms_USDA #M4305Disaster Declarations for Farmers & Ranchers6/2/2017 2:34:56 PM
Farmers and Ranchers ONLY_January 18-23, 2017_Winter Storms_USDA M4305 Amendmenthttp://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_January 18-23, 2017_Winter Storms_USDA M4305 Amendment.pdfFarmers and Ranchers ONLY_January 18-23, 2017_Winter Storms_USDA M4305 AmendmentDisaster Declarations for Farmers & Ranchers6/2/2017 2:38:23 PM
Farmers and Ranchers ONLY_February 5-22, 2017_Winter Storms_USDA #M4307http://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_February 5-22, 2017_Winter Storms_USDA M4307.pdfFarmers and Ranchers ONLY_February 5-22, 2017_Winter Storms_USDA #M4307Disaster Declarations for Farmers & Ranchers6/2/2017 2:34:41 PM
Farmers and Ranchers ONLY_February 1-23, 2017_Winter Storms_USDA #M4308http://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_February 1-23, 2017_Winter Storms_USDA M4308.pdfFarmers and Ranchers ONLY_February 1-23, 2017_Winter Storms_USDA #M4308Disaster Declarations for Farmers & Ranchers6/2/2017 2:34:36 PM
Farmers and Ranchers ONLY_February 1-23, 2017_Winter Storms_USDA M4308 Amendmenthttp://www.caloes.ca.gov/RecoverySite/Documents/Farmers and Ranchers ONLY_February 1-23, 2017_Winter Storms_USDA M4308 Amendment.pdfFarmers and Ranchers ONLY_February 1-23, 2017_Winter Storms_USDA M4308 AmendmentDisaster Declarations for Farmers & Ranchers6/2/2017 2:38:00 PM
Business ONLY_January 3-12, 2017_Winter Storms_SBA #15113 for Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Business ONLY_January 3-12, 2017_Winter Storms_SBA 15113 for Ecomonic Losses.pdfBusiness ONLY_January 3-12, 2017_Winter Storms_SBA #15113 for Economic LossesDisaster Declarations for Business6/30/2017 6:44:23 PM
Business ONLY_February 1-25, 2017_Winter Storms_SBA #15114 for Economic Losseshttp://www.caloes.ca.gov/RecoverySite/Documents/Business ONLY_February 1-25, 2017_Winter Storms_SBA 15114 for Ecomonic Losses.pdfBusiness ONLY_February 1-25, 2017_Winter Storms_SBA #15114 for Economic LossesDisaster Declarations for Business6/30/2017 6:44:00 PM

 

 

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